Departments

County Clerk

OPERATIONS DURING COVID-19 PANDEMIC

Beginning April 1, 2020, the County Clerk’s Office and DMV will be staffed at reduced hours 8:30 AM to 12:00 PM, Monday through Friday. There will be no face-to-face transactions, and the Allegany County Courthouse and County Office Building will be limiting public access until further notice.

All Department of Motor Vehicle transactions must be conducted online or by mail. All current appointments are cancelled. Please consider mailing your renewals to the Allegany County DMV, PO Box 242, 7 Court Street, Belmont, NY 14813 so the county can recover some of the revenue associated with these transactions. DMV employees will be available for telephone questions during business hours at (585) 268-9267.

The County Clerk’s Office will accept mail-in transactions only. However, non-essential court filings will not be accepted, until further notice. (For a list of essential court proceedings, click here.) County Clerk employees will be available for telephone questions during business hours at (585) 268-9270.

Inquiries outside of business hours may be e-mailed to our staff:

Robert L. Christman

County Clerk

Robert L. Christman
christr@alleganyco.com
County Clerk

Ryan M. Keib
keibRM@alleganyco.com
Deputy County Clerk

Jessica L. Lynch
lynchjl@alleganyco.com
Deputy County Clerk II

P.O. Box 242
7 Court Street Rm 18
Belmont, New York 14813

Regular Hours
8:30 am – 4:00 pm
Open during lunch hour

Phone: (585) 268-9270
Fax: (585) 268-5881

*ANNOUNCEMENT RE: NEW RECORDING FEE*

Effective March 11, 2020: There will be an additional $10 fee added to all residential deed recordings in the Allegany County Clerk’s office. This includes properties with class codes 200 through 322.

Real Property Law Sec. 291 was amended on January 11, 2020 to require County Clerks to notify the owner(s) of record of residential real property when a document is recorded affecting said residential property.

The law also allows a reasonable fee to be assessed for said notices. The New York State Association of County Clerks, in order to provide uniformity throughout NYS, has determined that $10 is a reasonable fee per document.

In Allegany County, this fee will apply to residential deed documents recorded on or after March 11, 2020, specifically for property class codes 200 through 322. This fee does not apply to commercial deed documents.

Allegany County Clerk’s Office Mission Statement

The County Clerk is responsible for the receipting, indexing, storage and retrieval of documents, including legal records pertaining to ownership of real property and all court records, except criminal records, for Supreme Court and County Court. The County Clerk’s Office is also responsible for the collection of revenue for these services, which are provided to several levels of government.

Office Closed on the Following Dates:

  • January 1, 2020: New Year’s Day
  • January 20, 2020: Martin Luther King Day
  • February 12, 2020: Lincoln’s Birthday (Closed to the Public)
  • February 17, 2020: President’s Day
  • May 25, 2020: Memorial Day
  • July 3, 2020: Independence Day Observance
  • September 7, 2020: Labor Day
  • October 12, 2020: Columbus Day
  • November 3, 2020: Election Day (Closed to the Public)
  • November 11, 2020: Veterans Day
  • November 26, 2020: Thanksgiving
  • November 27, 2020: Day after Thanksgiving
  • December 25, 2020: Christmas

Forms of Payment:

Fees collected by the County Clerk’s Office may be paid by Cash, Check or Money Order only. No credit/debit cards accepted at this time. All payments made payable to Allegany County Clerk.

More Info:

To Customers who record documents in our office

The Allegany County Clerk’s office will be requiring all documents presented for recording in our office be accompanied with an appropriate, self-addressed, stamped envelope (“SASE”). This department will no longer provide envelopes or accept the expense incurred to return recorded documents to you; therefore it is imperative that you take action to insure that your original, important documents will be returned to you. Also, please keep in mind that all envelopes submitted with your recordings must be adequately sized to accommodate the documents to be returned.

Website updated 3/31/2020