JANUARY 4, 2012
** NOT APPROVED **
Members Present: T. O’Grady, D. Burdick, G. Benson, D. Cady, D. Fanton, D. Pullen, N. Ungermann, C. Crandall
Guests: James Rooney, Bond Schoeneck & King, PLLC, Ian Whitehouse, Rich Ewell – Richardson & Stout
Others: J. Margeson, M. Alger, T. Miner, T. Hopkins, M. Healy, F. Sinclair, P. Curran, A. McGraw, K. Graves, B. Rigby Riehle, E. Ruckle, S. Keib, E. Herdman, C. Lorow, L. Ballengee, L. Edwards
Call to Order: The meeting was called to order by Chairman O’Grady at 1:00 p.m.
A motion was made by Legislator Ungermann, seconded by Legislator Fanton and carried to approve the December 7, 2011 minutes.
Brenda Rigby Riehle Clerk of the Board:
Ms. Riehle presented a spreadsheet comparing our expiring policy with a renewal quote from the New York Municipal Insurance Reciprocal. (NYMIR) The current plan will remain the same, at a cost of $235,196.80 for premiums. There was discussion on public official’s liability and how coverage is determined. The Clerk of the Board requests a resolution approving the insurance proposal by Richardson & Stout from NYMIR for the period February 1, 2012, through February 1, 2013. A motion was made by Legislator Fanton, seconded by Legislator Benson and carried unanimously to support said request. PREPARE A RESOLUTION
Sharon Keib Workers’ Compensation:
Ms. Keib distributed a spread sheet comparing the cost of the safety awards dinner and asked the committees approval on the limit of the total cost per person. After discussion the committee agreed to limit the cost from $17 - $18.00 per person.
A motion was made by Legislator Fanton, seconded by Chairman O’Grady and carried to go into attorney client to discuss a Worker’s Compensation issue at 1:17 p.m. A motion was made by Legislator Fanton, seconded by Legislator Cady and carried to go out of attorney client at 1:32 p.m.
A motion was made by Legislator Fanton, seconded by
Legislator Burdick and carried to have Sharon Keib send out a letter notifying
the Town of
James Rooney Bond Schoeneck & King, PLLC:
A motion was made by Legislator Fanton, seconded by Legislator Pullen and carried to go into executive session at 1:35 p.m. to discuss collective bargaining negotiations per Article 14 of Civil Service Law. A motion was made by Legislator Fanton, seconded by Legislator Ungermann and carried to go out of executive session at 1:42 p.m.
A motion was made by Legislator Cady, seconded by
Legislator Pullen and carried unanimously to sponsor a resolution in support of
Elaine Herdman/Cass Lorow Board of Elections:
Ms. Herdman distributed a break down time/cost for an election so the committee would be able to make a final decision on a charge back fee to the towns that want to keep their extra voting districts. State Law requires 2,500 voter turn out per voting district. After discussion a motion was made by Legislator Fanton, seconded by Legislator Cady and carried to have a minimum charge back cost of $800 not to exceed $1,500. This cost included a test deck, an extra polling book, extra ballots, cost of 4 additional inspectors and any additional expenses for voting in the extra district per election.
Ms. Herdman stated the Federal Government has recently set a law for the military to have 45 days notice prior to an election for absentee ballots. It is in the Federal Courts on when a Federal primary will be held, sometime between the last Tuesday in June and August 19, 2012. The State Legislature has not decided when the State primary will be held.
The committee received a referral from the Ways and Means Committee requesting to sponsor a resolution to create the position of Secretary to the Clerk of the Board. This position is a part-time position of seventeen and a half hours per week. This person will be responsible to take the minutes at all committee meetings and then transcribe, distribute and file them. After discussion a motion was made by Legislator Fanton, seconded by Legislator Cady and carried unanimously to support said request and to have this position be in the Grade 2 Non-Unit Salary plan. PREPARE A RESOLUTION
A motion was made by Legislator Ungermann, seconded by Legislator Fanton and carried to adjourn the meeting at 2:17 p.m.