WAYS & MEANS COMMITTEE

September 21, 2011

 

** NOT APPROVED **

Committee Members Present:  D. Fanton, D. Burdick, M. Healy, K. LaForge, T. O’Grady, D. Pullen, F. Sinclair, C. Crandall  (Absent:  T. Hopkins)

 

Others Present:  M. Alger, L. Ballengee, J. Budinger, K. Graves, L. Haggstrom,  J. Margeson, S. Presutti, B. Riehle, D. Roeske, E. Ruckle

 

Call to Order:  The meeting was called to order at 2:00 p.m. by Ways & Means Committee Vice Chairman Dwight Fanton.

  

Approval of Minutes 

A motion was made by Legislator Healy, seconded by Legislator Sinclair and carried to approve the Ways & Means Committee minutes of September 12, 2011.

 

Tax Bill Corrections

Real Property Tax Director Steve Presutti requested a resolution approving the following tax bill corrections providing for charge backs or refunds:  (A resolution is required for corrections over $2,500 or those resulting in the complete removal of a parcel.)

 

TOWN OF AMITY                                          Tax Map Number:  199.-1-7.12

Town of Scio                                                   Charge Back:  $384.80 (2011 Amity Town & County)

This parcel should be wholly exempt.

 

TOWN OF AMITY                                          Tax Map Number:  199.-1-7.12

Town of Scio                                                   Charge Back:  $102.06 (2011 Belmont Village)

This parcel should be wholly exempt.

 

TOWN OF CANEADEA                                 Tax Map Number:  77.19-1-99.42

Rushford Trails Public Access Corp.             Charge Back:  $2.38 (2010 Caneadea Town & County)

This parcel should be wholly exempt.

 

TOWN OF CANEADEA                                 Tax Map Number:  77.19-1-99.42

Rushford Trails Public Access Corp.             Charge Back:  $2.33 (2011 Caneadea Town & County)

This parcel should be wholly exempt.

 

            The requested resolution was approved on a motion by Legislator Pullen, seconded by Legislator Sinclair and carried.   Prepare Resolution

 

Tax Sale Auction

            Deputy County Treasurer Joseph Budinger distributed copies of information regarding the 2011 Tax Sale Auction and reported that a total of 74 parcels were taken to auction after removing the 13 parcels that qualified for the Owner Occupied Re-Acquisition Programs.  Of those 74 parcels, 14 bids were forfeited, and those parcels will be reoffered on a sealed bid list to the bidders that were registered at the sale. 

 

Mr. Budinger requested a resolution transferring the following 13 parcels back to owners that qualified for the Owner Occupied Re-Acquisition Program per Resolution No. 117-08 and have fulfilled their agreement with payment of all current delinquent taxes, repurchase fees, and recording costs:

 

TOWN

OWNER (S)

ASSESSED

TAX MAP #

BID

DEED

2011 TAX

AMITY

AMES STEPHEN E

           61,100

198.-1-28

$9,185.87

$168

$4,171.20

ANGELICA (V)

TREUSDELL JOHN G

           24,500

133.6-1-14

$3,703.63

$168

$0.00

ANGELICA  

STEPHENS KENNETH

           54,700

121.-1-20.1

$4,336.64

$168

$1,855.84

BOLIVAR (V)

BARTH DETLEF & CANDICE

           43,500

260.17-3-5

$4,756.94

$168

$2,424.90

CUBA 

FANTON WILLIAM

           43,500

166.-1-7

$4,144.41

$168

$891.10

INDEPENDENCE

O’DELL CARL

             9,600

269.-1-11.2

$1,060.31

$168

$385.95

NEW HUDSON

SHAFER RICHARD A

             2,800

101.-1-1.5

$899.05

$293

$482.05

SCIO

MILLS SUE

           50,300

212.6-1-10

$5,298.30

$293

$4,367.03

WELLSVILLE (V)

ROSS KATHRYN

           34,900

239.14-3-50

$6,300.23

$168

$2,348.08

WILLING

STEBBINS RANDALL E

           21,100

265.2-1-17

$1,439.00

$168

$838.76

WIRT (V)

GAGE SHERMAN

           37,600

247.18-1-49

$2,791.57

$168

$1,295.20

WIRT  

BALDWIN THOMAS S

           64,500

220.-3-12.2

$4,476.41

$168

$2,936.26

WIRT  

COPEHAVER REGINA S

           85,300

246.-3-15.3

$9,425.46

$168

$0.00

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

The request was approved on a motion by Legislator Healy, seconded by Legislator Burdick and carried.   Prepare Resolution

 

            Mr. Budinger also requested a resolution to accept the bids and transfer properties to bidders who have fulfilled their agreement from the 2011 Tax Auction and have paid all bids, one year of taxes, and appropriate fees for the following parcels:   (Complete summary attached to original minutes.)

 

 

TOWN

OWNER (S)

ASSESS

TAX MAP #

BID

DEED

2011 TAX

ALFRED

CO OF ALLEG (MCARTHUR)

       1,500

164.-1-64

$100

$293

$78.57

ALMOND

TITO LUIS

     15,600

126.-1-22.11

$800

$293

$964.00

ALMA

DEMARIS DORIS

       7,100

262.6-1-43

$3,100

$168

$305.22

ALMA

HOLLAND CAROL

     26,000

262.6-1-19

$300

$293

$1,922.27

ALMA

MANSFIELD BARBARA J

       4,000

301.-1-44.61

$1,700

$168

$294.95

AMITY  

MOLIN ERIKA L

     20,000

160.-1-19

$8,000

$168

$1,415.08

AMITY (V)

CO. OF ALLEGANY (MAYO)

       2,571

172.9-1-44.1

$400

$293

$143.05

AMITY (V)

FLEISCHMAN'S GROC. & GAS,

     38,000

172.18-1-22.2

$200

$293

$190.03

AMITY (V)

MAGEE CLARA

     19,400

171.16-1-42.3

$1,000

$168

$344.08

ANDOVER  

FUNK ROBERT & DONNA

       9,000

241.-1-25.228

$400

$293

$596.13

ANDOVER (V)

COUNTY (BADOUIN)

     43,800

216.18-1-20

$3,000

$168

$2,116.16

ANDOVER (V)

WIGHTMAN DAVIE L

     20,400

216.14-2-9

$200

$168

$2,181.63

BELFAST

BURLINGAME FRANK S EST.

       5,500

130.-1-1.9

$1,100

$293

$333.28

BELFAST

SUMERISKI JERRY

     20,000

105.1-1-4

$2,900

$168

$1,884.62

BOLIVAR

BISHOP JAMES

     27,000

287.-1-27

$3,300

$168

$1,875.74

BOLIVAR

DALEY BRIAN & PATRICK

       8,600

286.-1-30.22

$4,000

$293

$473.34

BOLIVAR

ROBERTS CHRISTINE

       5,000

285.-3-6.2

$100

$293

$192.86

BOLIVAR

TEACHMAN HAROLD & MARY

       4,200

287.-1-28.3

$100

$293

$265.80

BOLIVAR 

FENNINGER CARL & LOIS

       7,500

261.-1-42.11

$1,800

$293

$467.74

BOLIVAR (V)

BREWER MATTHEW

       3,900

273.5-1-39

$12,100

$168

$2,808.99

BOLIVAR (V)

COUNTY (KARNUTH)

       1,600

260.17-4-28

$400

$293

$112.76

BURNS (V)

SMITH MARTHA M

     10,000

34.16-1-53

$500

$168

$1,655.49

CANEADEA

CHANG JACK W

     27,900

77.19-1-72.1

$4,500

$293

$1,457.19

CANEADEA

KIMMERLING KEITH E

       7,600

66.-1-12.111

$5,100

$293

$383.32

CANEADEA

MUNN ANNA

       4,600

78.13-1-53

$500

$293

$232.85

CENTERVILLE

BROWN JACK

     30,900

1.-1-35.2

$2,300

$168

$1,543.03

CENTERVILLE

SIEDLECKI DAVID

     17,800

24.-1-28.2

$5,000

$168

$906.66

CLARKSVILLE

CONSECO FIN. SER. CORP.

       6,900

232.-1-9.5

$3,500

$293

$360.59

CLARKSVILLE

CO OF ALLEG. (CORNELIUS)

           100

219.-1-29.15

$140

$293

$6.28

CLARKSVILLE

URBAN JOSEPH

     32,200

218.23-1-4

$7,000

$168

$1,166.34

CUBA (V)

ALLEGANY COUNTY (SLATER)

     10,400

166.19-1-8

$1,600

$168

$1,295.15

CUBA (V)

WILLAIMS KENNETH

     45,000

166.19-2-4

$7,600

$168

$3,388.63

FRIENDSHIP

BABIARZ TOM E

     22,000

182.12-1-22

$1,000

$168

$2,416.06

FRIENDSHIP

HALL DENNIS

     32,000

182.12-2-7

$100

$293

$3,725.44

FRIENDSHIP

RAUBER VIRGINA EX

     33,300

182.11-2-49

$10,500

$168

$2,028.00

GENESEE

DOXEY JACK E

     75,700

296.-1-63.12

$19,000

$168

$3,239.93

GENESEE

ROBINSON LYN M

       7,000

285.-1-27.2

$2,500

$293

$361.14

GRANGER

FLANAGAN DAVID J

       7,200

8.-1-25.121

$2,100

$293

$485.39

GRANGER

WILLIAMS PETER

     38,600

41.-3-15

$53,000

$293

$2,190.45

HUME

KILFOYLE JAMES

     30,660

16.2-1-33

$2,100

$168

$842.19

HUME

KLEIN GAIL A

     52,100

16.2-1-27

$6,100

$168

$1,472.42

HUME

RICHARDS LARRY

     14,900

40.-1-64.2

$1,100

$293

$265.92

INDEPENDENCE

BJ’S BROS. INVESTMENTS

       4,000

295.-1-24.21

$1,400

$293

$313.02

INDEPENDENCE

CLARK HELEN

     21,800

295.5-2-36

$1,100

$168

$1,737.54

INDEPENDENCE

SUGDEN RONALD W JR

     33,500

293.-3-6.24

$1,500

$293

$118.71

SCIO

COUNTY (HORTON)

     29,500

211.-1-13

$400

$168

$2,448.48

SCIO

MORSE JASON S

       6,000

199.-3-7.212

$1,100

$293

$281.35

WELLSVILLE

STISSER GERRY & EILEEN

     24,000

226.15-1-25

$5,900

$168

$1,501.66

WELLSVILLE 

COUNTY (COLBERT)

       1,600

239.-1-13

$200

$293

$100.12

WELLSVILLE (V)

COUNTY (CONLEY)

     14,600

238.11-1-54

$800

$168

$1,983.93

WELLSVILLE (V)

COUNTY (COOK-KIEFER)

           600

239.5-1-5.2

$100

$293

$49.43

WELLSVILLE (V)

CRANE SUZANNE

     22,000

238.11-1-6

$4,700

$168

$1,812.42

WELLSVILLE (V)

GOFORTH LAURETTA

     47,000

239.9-1-60

$2,900

$168

$3,872.01

WELLSVILLE (V)

POWESKA LINDA

     25,600

239.9-2-17

$3,600

$168

$2,278.51

WELLSVILLE (V)

STEVENS SUSAN

     14,000

239.5-1-30

$3,100

$168

$1,153.35

WILLING

HACKETT DALE & KAY

     31,300

266.1-1-12

$14,200

$168

$1,732.03

WILLING

SLAWSON JERRY J

     69,700

306.-1-24.22

$1,100

$168

$2,755.56

WIRT  

DELL JACK

     17,700

208.-1-32

$4,200

$168

$367.47

WIRT  

DOXEY JACK E

     54,600

233.-3-10.1

$21,000

$168

$3,078.81

WIRT  

GARLOCK DAVID F

       6,200

247.-1-43.2

$1,700

$293

$350.55

 

 

 

 

$249,240

$13,580

$74,323.72

 

 

The request was approved on a motion by Legislator Healy, seconded by Legislator Burdick and carried.   Prepare Resolution

 

Local Law Limiting Protests at Funerals

            Deputy County Administrator Mitchell Alger distributed copies of a draft local law limiting protest activities before, during and after funeral services in Allegany County.  After reviewing the draft legislation, a motion was made by Legislator Healy, seconded by Legislator Burdick and carried to introduce the local law and sponsor a resolution setting the date of a public hearing on the local law for October 24 as well as additional resolutions adopting the legislation.  Prepare Resolution

 

Public Hearings

            Clerk of the Board Brenda Rigby Riehle requested a resolution setting the date of a public hearing regarding a local law to establish salaries for County Officials on October 24, 2011, as well as a subsequent resolution adopting the legislation.   The request was approved on a motion by Legislator Burdick, seconded by Legislator Sinclair and carried.   Prepare  Resolution for October 11

 

            Mrs. Riehle requested a resolution setting the date for a public hearing on the 2012 Budget for Thursday, November 10.  The request was approved on a motion by Legislator Pullen, seconded by Legislator Burdick and carried.   Prepare Resolution

 

Acceptance of Insurance Recovery Checks 

Mrs. Riehle requested a resolution accepting a check in the amount of $4,868.90 which represents the cost to replace and/or repair items that were damaged/destroyed as a result of the June 5 water damage incident in the Social Services Department less a $4,517.50 deductible ($5,000 deductible with deductible reduction provision of 111% applied).  The funds should be appropriated to CS1931.429 (Risk Retention – Uninsured Property Loss) with a like sum placed in revenue account CS07.2680.00 (Insurance Recovery).  The request was approved on a motion by Legislator Sinclair, seconded by Legislator Healy and carried.   Prepare Resolution

 

            Mrs. Riehle requested a resolution accepting a check in the amount of $185 representing the cost to replace a windshield on an Office for the Aging 2003 Windstar van that became broken/cracked due to an unknown cause on or around August 11, 2011.  The funds should be appropriated to CS1931.429 (Risk Retention – Uninsured Property Loss) with a like sum placed in revenue account CS07.2680.00 (Insurance Recovery).  The request was approved on a motion by Legislator Burdick, seconded by Legislator Pullen and carried.   Prepare Resolution

 

Year-End Resolutions

Mrs. Riehle also requested that the following resolutions be prepared for consideration at Board meetings in November and December as follows:

 

1.  A resolution for the relevy of returned village taxes effective November 16, 2011 - November 14, 2011, Board meeting.  The request was approved on a motion by Legislator Sinclair, seconded by Legislator LaForge and carried.   Prepare Resolution

 

2.  A resolution for the relevy of returned school taxes effective November 16, 2011 - November 14, 2011, Board meeting.  The request was approved on a motion by Legislator O’Grady, seconded by Legislator Pullen and carried.   Prepare Resolution

 

3.  A resolution for the levy of unpaid sewer and water rentals - November 14, 2011, Board meeting.  The request was approved on a motion by Legislator Sinclair, seconded by Legislator LaForge and carried.   Prepare Resolution

 

4.  A resolution for the adoption of the 2012 County Final Budget - November 28, 2011, Board meeting.  The request was approved on a motion by Legislator Pullen, seconded by Legislator O’Grady and carried.   Prepare Resolution

 

5.  A resolution making appropriations for the conduct of County government for fiscal year 2012 - November 28, 2011, Board meeting.  The request was approved on a motion by Legislator O’Grady, seconded by Legislator Burdick and carried.   Prepare Resolution

 

6.  A resolution levying the towns’ share of the 2012 Mutual Self-Insurance Plan in the amount of $335,569 - November 28, 2011, Board meeting.  The request was approved on a motion by Legislator Burdick, seconded by Legislator Pullen and carried.   Prepare Resolution

 

7.  A resolution levying County taxes - December 12, 2011, Board meeting.  The request was approved on a motion by Legislator Pullen, seconded by Legislator LaForge and carried.   Prepare Resolution

 

8.  A resolution approving the final assessment rolls with taxes extended thereon; authorizing and directing the preparation and execution of tax warrants and causing delivery of tax rolls to collecting officers - December 12, 2011, Board meeting.  The request was approved on a motion by Legislator O’Grady, seconded by Legislator Burdick and carried.   Prepare Resolution

 

9.  A resolution levying taxes and assessments required for the purposes of the annual budgets of the towns of Allegany County - December 12, 2011, Board meeting.  The request was approved on a motion by Legislator Pullen, seconded by Legislator O’Grady and carried.   Prepare Resolution

 

10.    A resolution authorizing transfers between appropriation accounts (balancing of accounts) for the end of the 2011 fiscal year – December 27, 2011, Board meeting.  The request was approved on a motion by Legislator O’Grady, seconded by Legislator Pullen and carried.   Prepare Resolution

 

11.    A resolution fixing the date of the Organization Meeting for Tuesday, January 3, 2012 - December 27, 2011, Board meeting.  (Must be before January 8.)  The request was approved on a motion by Legislator Burdick, seconded by Legislator O’Grady and carried.   Prepare Resolution

 

12.    A resolution suspending the Board Rules affecting proposed resolutions for the Organization Meeting – December 27, 2011, Board meeting.  The request was approved on a motion by Legislator Pullen, seconded by Legislator Burdick, and carried.   Prepare Resolution

 

13.    A resolution delegating the authority to approve certain real property tax refunds and correction of tax bills and tax rolls up to $2,500 to the County Administrator – December 27, 2011, Board meeting.  The request was approved on a motion by Legislator O’Grady, seconded by Legislator Sinclair and carried.   Prepare Resolution

 

14.    A resolution ordering that the costs of the assessment rolls, field books and various other tax supplies purchased or provided by the County to the towns within Allegany County shall be charged back to the towns on the 2012 tax rolls.  The total charge back amount will be determined in November - December 27, 2011, Board meeting.  The request was approved on a motion by Legislator Pullen, seconded by Legislator Burdick and carried.   Prepare Resolution

 

Approval of Legislators’ Expense Vouchers

            The Committee reviewed the Legislative expense vouchers for the month of August 2011.  A motion was made by Legislator Healy, seconded by Legislator Burdick and carried to approve the vouchers for payment.

 

REFERRALS FROM OTHER COMMITTEES:

 

Public Works Committee

            A motion was made by Legislator Fanton, seconded by Legislator Healy and carried to table the following Public Works referrals:

 

            Public Works Superintendent David Roeske requested a resolution transferring $55,000 from a source determined by the Ways & Means Committee to A8160.492 (Solid Waste - Leachate).  Mr. Roeske indicated that this is due to the excessive rain.

 

            Mr. Roeske requested a resolution transferring $75,000 from a source determined by the Ways & Means Committee to A8160.422 (Solid Waste – Fuel) due to the sharp increase in fuel prices.

 

            Mr. Roeske also requested a resolution transferring $80,000 from a source determined by the Ways & Means Committee to D5110.422 (County Road – Fuel) due to the sharp increase in fuel prices.

 

Court Facilities and County Space Needs Committee

            The Court Facilities and County Space Needs Committee forwarded a request for approval to authorize exploring the possibility of converting the former Jail elevator for use by the general public and County employees in a manner acceptable to the Sheriff and obtaining an estimate from Public Works for the cost of cutting through and rebuilding two or three new openings to provide access to the top floor of the County Office Building.  Court Facilities and County Space Needs Committee Chairman David Pullen stated that they received an estimate from Otis to replace the elevator that goes to the old Jail floor for $58,000, but this did not include any expenses associated with going through the walls to stop at the other floors.  Legislator Pullen stated that this would provide an extra elevator as well as access to the top floor.  The request was approved on a motion by Legislator Pullen, seconded by Legislator LaForge and carried.  (Voting No:  O’Grady)

 

            The Court Facilities and County Space Needs Committee also forwarded a request to move the expense of the Maintenance Building at $380,000 to be part of the Court Facilities Project Capital Fund rather than the Public Works budget and to determine how the Public Works funds will be utilized based on recommendations of the CF&CSN Committee.  Legislator Pullen reiterated that the issue is whether the costs associated with the new Maintenance Building would be more properly funded out of the bond proceeds from the Court Project.  Mr. Margeson indicated that it is the opinion of Bond Counsel that the building can be financed with the bond, and it is not necessary to adopt another resolution authorizing the expenditure. Mr. Margeson noted that any remaining bond funds must be used to pay down the debt or the actual project it was authorized for.   Legislator Burdick asked what would happen to the money in the Public Works Budget that was budgeted in 2011 and 2012.  Public Works Committee Chairman Dwight Fanton stated that part of that discussion will come later, but it could possibly be used to renovate the old Jail space and elevator.  Mr. Margeson indicated that he would be taking the money out of the 2012 budget, and capital funds do not fall to fund balance at the end of the year like other accounts so the money budgeted for 2011 will remain in the capital account until it’s needed.  Public Works Superintendent David Roeske estimates that it will probably cost about $450,000 to completely finish the Maintenance Building, rather than the $700,000 that was originally estimated, now that the County is doing most of the work themselves. Legislator O’Grady questioned whether or not additional Ways & Means approval would be necessary to finish and furnish the new Maintenance Building once the building has been constructed, and Mr. Margeson indicated that it would.  However, it was noted that other things have been completed as a change order.    Legislator Burdick questioned the need for an environmental impact study, and Legislator Pullen indicated that it should not be necessary.  Chairman Curtis Crandall stated that logical assumptions would have said that we had to tear down the old Maintenance Building to complete the Courthouse Project, so costs associated with constructing a new Maintenance Building would be part of that project, but it wasn’t included, and that’s why we’re here.  The request was approved on a motion by Legislator Pullen, seconded by Legislator LaForge and carried.  (Voting No:  D. Burdick, T. O’Grady)

 

Adjournment: 

There being no further business to come before the committee, the meeting was adjourned at 2:40 p.m. following a motion made by Legislator LaForge, seconded by Legislator Burdick and carried.

 

 

Respectfully submitted,

 

Brenda Rigby Riehle, Clerk of the Board

Allegany County Board of Legislators