COURT
FACILITIES AND
June 1, 2011
** NOT APPROVED **
Members Present: D. Pullen, D. Fanton, D. Cady, K. Graves, C.
Crandall;
Absent: G. Benson, P. Curran
Others Present: M. Alger, M. Armstrong (Bovis), M. Balling
(Bovis), D. Button, M. Healy, J. Margeson,
T. Miner, B. Riehle, D. Roeske, F. Sinclair, R. Starks
Media Present: B. Quinn (Wellsville Daily Reporter)
Call to Order: 3:00 p.m. by Committee Chairman David
Pullen
Approval of
Minutes: The minutes from the meeting of May 4, 2011,
were approved following a motion made by Legislator Graves, seconded by
Legislator Fanton and carried.
COURT FACILITIES PROJECT,
CONSTRUCTION MANAGER UPDATE:
Mark Balling from Bovis Lend Lease
presented a progress report (copy of report attached to original minutes).
Budget Review – Anticipated
Cost Report:
Mr. Balling reminded committee
members that last month they talked about not including the costs to renovate
the DMV and DA in the project so the $75,000 that was included in the
contingency line item has been taken out.
Even if all contingency funds are spent, the project is still more than
$2 million under budget.
They have decided not to complete
Alternate #1 (see #115 below) which was to polish the brass fixtures because they
appear to be in pretty good shape. The
Office of Court Administration was going to reimburse the County, and under
Alternate #2, $5,000 was added back in for a net wash.
Change Event Log (Changes
from Last Month):
Approved
Revisions:
·
#100 – Add a Space
Temperature Sensor in Janitor’s Closet 125 per CB-79 - approved at $837.02
·
#103 – Abatement
of Plaster Ceilings and Re-support of Mechanical Trapeze System per RFI #0186
in lieu of Note #11 on Demo Drawings – approved at $6,738.27
·
#113 – Abatement
of Pipe Insulation for Breakthrough in Corridor 107 and Disturbed Duct Tape at
Locations TBD – approved at $830.67
·
#115 – Delete the
Work of Alternate No. 1 – approved credit of ($5,000)
Approximated
Revisions (Pending):
·
#082B – Future
DMV Area Mech/Elect Removals for Abatement (Mr. Balling indicated that they
wanted to leave the area gutted and safe so some holes were filled and some
electric was disconnected – estimated at $2,000
·
#114, #116, #117 – Myriad of Issues and Field Conditions uncovered After
Abatement – estimated at $25,500
·
#118 – Sanitary
Piping Revisions at Toilet Room 104 per CB-92 – estimated at $1,500
·
#119 – Structural
Modifications for Ground Floor Entry to Addition and at Plaster Cornice per
CB-93 (Mr. Balling explained that the concrete extends all the way up to where
they want to put the door, and they couldn’t have known that in advance) – estimated
at $7,500
·
#120 – Fire Safe
Pre-existing Floor Penetrations per CB-94 – estimated at $15,000
·
#121 – Ceiling Height Change in Room 309, Power Change in Room 117, New
Window for DA in Shell Space, and Crack Infills in the Existing Courthouse
Floors per CB-95 - estimated at $9,000
Relative to
#120, Mr. Balling briefly mentioned unknown factors that will need to be looked
at. The County will need to work with
Code Enforcement Officials and develop a long-term strategy for addressing
these issues. Mr. Balling and Mr.
Armstrong indicated that you do not see the penetrations when the floor is in
place, but they have been trying to take steps to bring the building up to
code. Committee members indicated that
they do not want to do more than required unless there is a safety factor. Mr. Balling and Mr. Armstrong will continue
to work with the State Code Enforcement Officer and report back to the committee
if necessary.
Committee
members briefly discussed the ceiling mentioned in #121. The soffits currently cover part of the
windows, and they will be removed.
The project
is 87 percent complete, and they have used about 79 percent of the contingency. Overall the project is about $2 million under
budget. Legislator Don Cady asked what
happens to any remaining contingency funds when the project is complete. Mr. Margeson indicated that it would fall to
the surplus of the project, and based on conversations Mr. Margeson has had
with bond counsel, it can be used to make debt service payments until it has
been exhausted. It was also noted that
the money can be used for a project specifically associated with the construction
project. Chairman Curtis Crandall noted
that there are some people who appear to be confused about the cost of this
project, and it would be worthwhile to prepare a financial update. Court Facilities and County Space Needs
Committee Chairman David Pullen indicated that he would prepare something and
run it by Chairman Crandall and County Administrator Margeson. Legislator Pullen stated that we were facing
a much different scenario than when we started looking at the project with
estimated costs approaching $30 million.
Our project ended up coming in around $14 million, and we have $2+
million in contingency. The news could
have been much worse.
Legislator
Dwight Fanton thanked the representatives from Bovis for their attention to the
project and coordination with the Public Works Department. Mr. Balling noted that the contractor has not
come to them regarding any work extensions.
They are projecting an early September completion date.
Site Overview – Safety
Report
No safety warnings issued during the
past month. Bovis Lend Lease has
conducted 254 safety orientations through June 1, 2011. Seventeen written safety notices have been
issued since the beginning of the project.
There have not been any lost-time incidents for the project.
Work Performed in the Past Month
(May):
·
Phase II punch
list ongoing (mainly millwork corrections)
·
Late Phase II
change events ongoing
·
Asbestos
abatement completed on Second and Main Floor with Ground vestibule underway
(They had quite a few abatement changes, and they are running a little behind
schedule. They may try to make up some
time, and they should know in a few weeks.)
·
Asbestos
abatement air monitoring ongoing
·
Demolition
completed on all floors
·
Metal studs
completed on all floors
·
Insulation
installed on Second Floor
·
Drywall underway
on Second,
·
Drywall finishing
underway
·
Demolition of
breakthrough at Ground Floor underway
·
Electrical
rough-in underway on all floors
·
HVAC control
valves completed in crawl space
·
Plumbing rough-in
completed on Second Floor
·
SWPPP fencing and
inspections (Storm Water Pollution Protection Plan)
Sixty-Day Look Ahead (June
and July):
Probation
Director Robert Starks asked if the Ground Floor exit would be available soon,
and Mr. Armstrong indicated that it should be ready in about two weeks.
DMV AND DISTRICT ATTORNEY’S OFFICE SPACE
Public Works Superintendent David Roeske stated that Public
Works Department employees will be completing the District Attorney’s Office
space, and they hope to have it done by the end of the project. The DMV space will be a little more
difficult, and they have not developed a timetable yet.
PROBATION DEPARTMENT SPACE
Probation Director Robert Starks distributed copies of
the existing floor plan for the Probation Department and surrounding
areas. Mr. Starks noted that because of
code restrictions and load-bearing walls, there is not a lot that they are
going to be able to do. Mr. Starks and
committee members discussed the floor plan and some possible renovations
including the removal of certain bathrooms.
Mr. Starks indicated that he will be meeting with someone next week to
talk about the possibility of installing a high-density filing system.
Once
the DMV is relocated, the Probation Department is hoping they may be able to
use the
COUNTY HISTORIAN SPACE
Planning & Economic Development Committee Chairman
PARKING PLAN
Deputy County Administrator Mitch Alger distributed
copies of a Departmental Parking Survey that he completed after meeting with
the various departments. After Committee
Chairman David Pullen shared some concerns regarding the parking spaces needed,
Mr. Alger clarified that he prepared the document based on maximum potential. The Departments highlighted in grey are
housed offsite. The survey was prepared
to give committee members an idea of what they should be shooting for in terms
of parking capacity. Committee members
requested Mr. Alger to work with the departments to determine how many
customers are passing through in a day.
Although the numbers can vary widely depending on what’s going on, we
need to have some idea of how many public users we need to provide for. Refer to Deputy County Administrator
Committee members briefly talked about the possibility of
using some of the property on Court Street for parking. No scaling has been prepared, but they would
like to determine how many cars can be accommodated on Court Street. Committee Chairman Pullen commented that the
state keeps demanding that we need to do more and more, and ultimately we could
use all of Court Street. We are
currently paying $500/month to use the church parking lot off of Court Street.
Committee Chairman Pullen also talked about the possibility of installing a roadway
behind the new building and creating additional spots there and by the
Veterans’ Memorial. Committee members
would like to determine how many parking spaces we currently have, and how many
we really need.
Next Meeting: Wednesday, July 6, 2011, at 3 p.m.
Adjournment: The meeting was adjourned at 4:35 p.m. following a motion made by Legislator
Fanton, seconded by Legislator Graves and carried.
Respectfully submitted,
Brenda Rigby Riehle, Clerk of
the Board
Allegany