WAYS & MEANS COMMITTEE
 March 8, 2010

** NOT APPROVED **

Committee Members Present

T. Hopkins, D. Fanton, D. Burdick, M. Healy, K. LaForge, T. O’Grady, D. Pullen, F. Sinclair, C. Crandall

 

Others Present

M. Alger, G. Benson, P. Curran, L. Gridley, J. Margeson, T. Miner, B. Riehle, T. Ross, D. Russo, W. Schmidt & Interns, W. Tompkins, K. Toot, N. Ungermann

           

            Ways & Means Committee Chairman Theodore Hopkins called the meeting to order at 1 p.m.

 

Approval of Minutes

            The February 22, 2010, Ways & Means Committee minutes were approved on a motion by Legislator Fanton, seconded by Legislator Sinclair and carried.

 

REFERRALS FROM OTHER COMMITTEES:

 

Human Services Committee

            Office for the Aging Director Kimberley Toot requested a resolution transferring funds from OFA Reserve A14.511.03 in the amount of $21,250 to A6773.201 (OFA Supportive Services – Equipment) for the purchase of the following office equipment:  desk, chairs, lateral files, table, shelving, white board, keyboard drawers, floor mat, bookcases, and four-drawer files.  The request was approved on a motion by Legislator Burdick, seconded by Legislator Fanton and carried.   Prepare Resolution

 

            Public Health Director Lori Ballengee requested a resolution to accept and appropriate $34,000 from the NYS Department of Health through Healthy Communities Initiative funding targeted at addressing obesity.  The funds should be appropriated as follows:   

 

            A4010.101 (County Health Department – Personnel Services)                     $     642

            A4073.4     (Healthy Communities - Contractual)                                           $33,358

 

            Revenue Account A10.3450.4073 (Health Communities Initiative)    $34,000

 

            The request was approved on a motion by Legislator Burdick, seconded by Legislator Sinclair and carried.   Prepare Resolution

 

            Mrs. Ballengee requested a resolution to re-appropriate 2009 ARRA money received through the NYS Department of Health in the amount of $41,712 originally accepted by Resolution No. 235-09 as follows:  

 

            NYS DOH Bureau of Immunization Funding

            A4010.408 (County Health Department – General Supplies)             $20,000

           

            Revenue Account A11.4489.HLST (Health Dept. Stimulus Aid)                    $20,000

 

            NYS DOH Bureau of Family Health:  Early Intervention Administration

            A4010.101 (County Health Department – Personnel)                                    $10,000

            A4052.201 (Health Dept. – Early Intervention Admin. – Equipment)  $  3,000

            A4052.4    (Health Dept. – Early Intervention Admin. – Contractual)  $  8,712

 

            Revenue Account A11.4489.HLST (Health Dept. Stimulus Aid)                    $21,712

           

            The request was approved on a motion by Legislator Burdick, seconded by Legislator O’Grady and carried.   Prepare Resolution

 

            Mrs. Ballengee requested a resolution to re-appropriate 2009 funding provided through the State Homeland Security Program to fund additional services under our emergency preparedness efforts and the H1N1 Outbreak and Planning in the amount of $22,871.  Funds in the amount of $27,778 were originally accepted by Resolution No. 200-09, and the remaining $22,871 should be allocated to A3645.219 (Homeland Security – Equipment) in the amount of $19,378, and A3645.449 (Homeland Security – Contractual) in the amount of $3,493 with the total sum of $22,871 credited to revenue account A10.3306.HTH9.  The request was approved on a motion by Legislator Burdick, seconded by Legislator O’Grady and carried.   Prepare Resolution

 

            Mr. Ballengee requested a resolution to re-appropriate 2009 funding through the NYS DOH to aid Allegany County in Public Health Emergency Preparedness in the amount of $114,315.  Funds in the amount of $170,299 were originally accepted by Resolution No. 236-09, and the remaining $114,315 should be allocated as follows:

 

            A4010.101 (County Health Department – Personnel Services)                     $  25,000

            A4189.201 (Bio-Terrorism Preparedness – Equipment)                               $  17,913

            A4189.4    (Bio-Terrorism Preparedness – Contractual)                               $  66,352

            A4189.8    (Bio-Terrorism Preparedness – Benefits)                                     $    5,050

 

            Revenue Account A11.4489.4189 (Health Dept. Stimulus Aid)                     $114,315

 

            The request was approved on a motion by Legislator Sinclair, seconded by Legislator Burdick and carried.   Prepare Resolution

           

            Mrs. Ballengee also requested a resolution to re-appropriate $5,025 in gifts and donations that were not spent in 2009.  The funds were originally accepted by Resolution No. 234-09 to provide further services to cancer residents of Allegany County, and the funds should be allocated to A4071.409 (Cancer Screening – Fees) and revenue account A08.2705.4071 (Gifts & Donations, Health – Komen).  The request was approved on a motion by Legislator Burdick, seconded by Legislator Fanton and carried.   Prepare Resolution

 

            Public Health Director Lori Ballengee requested approval to fill a Public Health Technician (AFSCME, Grade 13) position that was recently created by Resolution No. 56-10.  We will receive 100 percent NYS Department of Health funding through the following:  25 percent from the Water Quality Program, 10 percent from the Tobacco (ATUPA) Program, 5 percent from the Lead Grant, and 60 percent from General Public Health work.  In their efficiency study, Altreya recognized the need for more program staff and less support staff.  This position will be able to generate revenue and assist the sanitarians, who the study revealed are understaffed, compared to their duties, for only $128 more per year than we were paying the Account Clerk Typist position.   The request was approved on a motion by Legislator Sinclair, seconded by Legislator Burdick and carried (Voting No:  O’Grady).   Notify Human Resources

 

Public Safety Committee

            Sheriff William Tompkins requested approval to fill one full-time Dispatcher (Grade 13) position which has been left vacant due to the change of personnel from full-time to part-time.  The position will be needed to handle the added workload when the Wellsville calls are directed to the Allegany County Sheriff’s Office.  We would not be able to accept the Wellsville calls without this position.  Sheriff Tompkins indicated that the position has been vacant for approximately three months.  The County will not be receiving any additional revenue for handling the Wellsville calls.  The request was approved on a motion by Legislator Healy, seconded by Legislator Fanton and carried (Voting No:  O’Grady).  Notify Human Resources

 

            Sheriff Tompkins requested a resolution to re-appropriate $23,750 in Homeland Security Funding.  Funds in the amount of $71,250 were originally accepted by Resolution No. 41-09, and the remaining $23,750 should be allocated to A3645.217 (Homeland Security – Equipment) and revenue account A10.3306.SHF7).  The contract period of this grant runs from September 1, 2008, through August 31, 2011, and the funds will be used to enhance interoperable communications equipment.  The request was approved on a motion by Legislator Healy, seconded by Legislator Fanton and carried.   Prepare Resolution

 

            Sheriff Tompkins requested a resolution to re-appropriate $4,131 in Homeland Security Funding.  Funds totaling $24,800 were originally accepted by Resolution No. 83-07, and the remaining $4,131 should be allocated to A3645.217 (Homeland Security – Equipment) and revenue account A10.3306.SHF7).  The contract period for this grant runs from July 1, 2007, through June 20, 2010, and the funds will be used to enhance interoperable communications equipment.  The request was approved on a motion by Legislator Healy, seconded by Legislator Pullen and carried.   Prepare Resolution

 

            Sheriff Tompkins also requested a resolution for the re-appropriation of unspent funds (originally accepted by Resolution No. 57-09) for the ACT II Batterers Program as follows: 

 

            A3117.449 (ACT II Batterers Program)                      $4,431

            A15.599.00 (Appropriate Fund Balance)                    $4,431

 

            Sheriff Tompkins briefly explained how the program works. The request was approved on a motion by Legislator Healy, seconded by Legislator Fanton and carried.   Prepare Resolution

 

Amendment of Board Rules

            Clerk of the Board Brenda Rigby Riehle requested a resolution amending Board Rule 250 to reflect the way that the audit of claims is currently handled as follows:

 

RULE 250

AUDIT OF CLAIMS

 

A.         Any claim against the County that is to be audited by the County Board shall be in properly written form and be temporarily filed in the Clerk of the County Board’s Office at least seven business days prior to a regularly scheduled meeting of the committee having jurisdiction over the administrative unit filing such claim.

 

A. B.    The County Administrator shall examine each such properly filed claim and after such examination shall submit such claim to the County Board for audit together with a written recommendation from the County Administrator for payment or nonpayment of such claim.

 

B. C.    The form of a claim shall be as prescribed by County Law Section 369.

 

D.        All claims processed pursuant to this Rule 250 may be submitted at any regular meeting of the County Board.

 

C.        Notwithstanding any inconsistent provision of this Rule 250 to the contrary, The County Administrator may authorize the submission of any claim processed pursuant to this Rule 250 to the County Board for audit at any regular meeting of the Board.  The evidence of such consent shall be the County Administrator’s signature on the Abstract of Claims.

 

            Mrs. Riehle indicated that several changes to the Board Rules have been made, and they will all be incorporated into one resolution, and a final copy of the amended Board Rules will be distributed after that.  The request was approved on a motion by Legislator Pullen, seconded by Legislator Burdick and carried.   Prepare Resolution

 

Audit

            Committee members reviewed the March 8, 2010, audit of claims in the amount of $1,983,584.60 (including prepaid bills).   A motion was made by Legislator Pullen, seconded by Legislator Fanton and carried to forward the audit to the full Board for approval of payment.

 

Adjournment

            There being no further business to come before the committee, a motion was made by Legislator Fanton, seconded by Legislator O’Grady and carried to adjourn the meeting.

 

 

Respectfully submitted,

Brenda Rigby Riehle, Clerk of the Board