WAYS & MEANS COMMITTEE

 July 12, 2010

 

** NOT APPROVED **

Committee Members Present

D. Fanton, D. Burdick, M. Healy, K. LaForge, T. O’Grady, D. Pullen, F. Sinclair, C. Crandall (Absent: T. Hopkins)

 

Others Present

M. Alger, L. Ballengee, G. Benson, R. Christman, P. Curran, J. Foels, L. Gridley, J. Margeson, T. Miner, B. Riehle, D. Roeske, T. Ross, E. Ruckle, K. Toot, J. Tucker (via conference call), N. Ungermann

           

            Ways and Means Committee Vice Chairman Dwight Fanton called the meeting to order at 1:12 p.m.

 

Approval of Minutes

            A motion was made by Legislator Pullen, seconded by Legislator Sinclair and carried to approve the June 28, 2010, Ways & Means Committee minutes.

 

Printing of 2009 Journal of Proceedings

            Clerk of the Board Brenda Rigby Riehle reported that she sent out requests for bids for the printing of the 2009 Journal of Proceedings to fifteen different vendors and received three bids back as follows:

                                                                                                                                                                       

 

Vendor

 

Bid/Page

 

Bid/Book

Estimated Total for

60 Bks @ 450 Pages

 

 

 

 

Book1One

 

$14.35

$   861

Country Press

$4.74

 

$2,133

Two Brothers Printing

$2.98

 

$1,341

 

All bidders submitted the requested sample and non-collusive bidding certification.  Mrs. Riehle requested committee members to accept the low bid from Book1One with an estimated project cost of $861.  The request was approved on a motion by Legislator Healy, seconded by Legislator Pullen and carried.   Refer to County Attorney to Prepare Contract

 

Acceptance of Insurance Recovery Check

            Mrs. Riehle requested a resolution accepting a check in the amount of $1,274.97 from NYMIR (New York Municipal Insurance Reciprocal) representing the cost to repair a 2007 Chevy Silverado assigned to the Public Works Department less a $500 deductible.  The damages were sustained when the vehicle backed into a County 10-Wheeler on June 30, 2010.  The funds should be appropriated to CS1931.429 (Risk Retention – Uninsured Property Loss) with a like sum placed in revenue account CS07.2680.00 (Insurance Recovery).  The request was approved on a motion by Legislator Pullen, seconded by Legislator Healy and carried.   Prepare Resolution

 

REFERRALS FROM OTHER COMMITTEES:

Human Services Committee

            Office for the Aging Director Kimberley Toot requested approval to fill a Substitute Meals-on-Wheels Driver at an hourly rate of $7.50.  The position is financed 23 percent by the County, 37 percent by the state, 15 percent by the federal government, and 25 percent from other sources.  The substitute only works when another driver has to be off, and drivers are only paid for the hours they work so there would not be any additional impact on the budget.  Meals-on-Wheels cannot be delivered if there are not drivers.  The request was approved on a motion by Legislator Burdick, seconded by Legislator Sinclair and carried.   Notify Human Resources

 

Personnel Committee

            County Clerk Robert Christman requested approval to fill an Index Clerk (AFSCME, Grade 6) position on a full-time basis until January 1, 2011, at which time the position will become part-time.  The position became vacant May 31, 2010.  The position is financed 100 percent with County funds.  Legislator Sinclair asked if it would be a problem to pro-rate benefits when the employee goes part-time in January if they start the job on a full-time basis, and Personnel Officer Ellen Ruckle indicated that it would not be a problem.  The request was approved on a motion by Legislator O’Grady, seconded by Legislator Burdick and carried.   Notify Human Resources

 

Public Safety Committee

            Sheriff William Tompkins requested a resolution ratifying Chairman Crandall’s signature on the FY09 State Law Enforcement Terrorism Prevention Program contract (WM09838292) between the Office of Homeland Security and Allegany County.  The revenue of $34,750 should be accepted and appropriated to account A3645.217 (Homeland Security – Equipment) with a like sum placed in revenue account A10.3306.SHF7.  The request was approved on a motion by Legislator Healy, seconded by Legislator Pullen and carried.   Prepare Resolution

 

            Sheriff Tompkins requested approval to fill a vacant Sergeant (Council 82) position to maintain appropriate staffing levels as required by the NYS Commission of Correction.  The position is funded 100 percent with County dollars.  The request was approved on a motion by Legislator Healy, seconded by Legislator Pullen and carried.   Notify Human Resources

 

            Sheriff Tompkins also requested approval to fill a temporary full-time Correction Officer (Council 82) position that has been left vacant due to a Worker’s Compensation case.  Filling the position will allow the Sheriff’s Office to maintain appropriate staffing levels as required by the NYS Commission of Correction.  The position is funded 100 percent with County dollars.  A motion was made by Legislator Healy and seconded by Legislator Burdick to consider the request for discussion purposes.  There was some confusion regarding this request as some believed the position had already been filled.  Sheriff Tompkins suggested tabling or withdrawing the request as he believes it may have been presented in error.  A motion was made by Legislator Healy, seconded by Legislator Sinclair and carried to withdraw the request. 

 

            Office of Emergency Services Director John Tucker requested a resolution accepting and appropriating $76,472 from New York State Homeland Security Contract #C838290.  The funds should be appropriated as follows:

            A3645.218  (Homeland Security – Equipment)          $57,354

            A3645.448  (Homeland Security – Contractual)         $19,118

            Revenue A10.3306.EMG8                                          $76,472

            Via a conference call with Office of Emergency Services Director John Tucker, Mr. Tucker explained that a portion of the funds will be used to train volunteers in the community to respond when there are major emergencies or disasters.  Training the volunteers frees up emergency responders to do other things.  The community volunteers will be trained in basic first aid and CPR, and there is also technical training for shelter management.  The request was approved on a motion by Legislator Fanton, seconded by Legislator Healy and carried.   Prepare Resolution

 

Public Works Committee

            Public Works Superintendent David Roeske requested a resolution appropriating the federal and state aid not previously appropriated to the Main Street Bridge, CR20, Friendship, BIN 304780 as follows:  (It was noted that the County share was previously appropriated.)       

 

            Capital Project H5640.200                                          $1,704,775

 

            Revenue Accounts:

                        State Funding      H10.3097.5640                   $   269,175

                        Federal Funding  H11.4097.5640                   $1,435,600

                                                Total:                                       $1,704,775

 

            The request was approved on a motion by Legislator Fanton, seconded by Legislator Healy and carried.   Prepare Resolution

 

Approval of Legislators’ Expense Vouchers

            The Committee reviewed the Legislative expense vouchers for the month of May 2010.  A motion was made by Legislator O’Grady, seconded by Legislator Sinclair and carried to approve the vouchers for payment.

 

Sound for Committee and Board Meetings

            Office for the Aging Director Kimberley Toot stated that the people attending the meetings, but not sitting right at the meeting table, cannot hear the conversations taking place or business being conducted and suggested that some type of amplification process should be used. 

 

Audit

            Committee members reviewed the July 12, 2010, audit of claims in the amount of $3,062,100.80 (including prepaid bills).   A motion was made by Legislator Pullen, seconded by Legislator Burdick and carried to forward the audit to the full Board for approval of payment.

 

Adjournment

 

            There being no further business to come before the committee, a motion was made by Legislator LaForge, seconded by Legislator Healy and carried to adjourn the meeting at approximately 1:40 p.m.

 

 

Respectfully submitted,

 

Brenda Rigby Riehle, Clerk of the Board

Allegany County Board of Legislators