WAYS & MEANS COMMITTEE
August 9, 2010
** NOT APPROVED **
Committee Members
Present
D. Fanton, D.
Burdick, M. Healy, K. LaForge, T. O’Grady, D. Pullen, F. Sinclair, C. Crandall
(Absent: T. Hopkins)
Others Present
M.
Alger, L. Ballengee, G. Benson, P. Curran, K. Dirlam, L. Edwards, L. Gridley, G.
Humphrey, J. Margeson, T. Miner, B. Riehle, T. Ross, N. Ungermann
Ways and Means Committee Vice
Chairman Dwight Fanton called the meeting to order at 1:05 p.m.
Acceptance of Insurance Recovery
Checks
Clerk of the Board Brenda Rigby
Riehle requested a resolution accepting a check in the amount of $3,097.28 from
NYMIR (New York Municipal Insurance Reciprocal) representing the cost to repair
a 2005 Chevrolet Pickup (VIN #7935) assigned to the Public Works Department
less a $500 deductible. The damages were
sustained when the vehicle hit a deer on July 20, 2010.
The funds should be appropriated to CS1931.429 (Risk Retention –
Uninsured Property Loss) with a like sum placed in revenue account CS07.2680.00
(Insurance Recovery). The request was
approved on a motion by Legislator Burdick, seconded by Legislator O’Grady and
carried. Prepare Resolution
Mrs. Riehle also
requested a resolution accepting a check in the amount of $1,185.60 from NYMIR
(New York Municipal Insurance Reciprocal) representing a full reimbursement of
the cost to replace filters that were
damaged/destroyed as a result of the February 1 water damage. This check is a supplement to the $10,993.58
check and $330 supplement previously received from NYMIR for settlement of the February 1, 2010, water
damage claim less a $5,000 deductible.
This check will complete our claim.
The funds should be appropriated to CS1931.429 (Risk Retention –
Uninsured Property Loss) with a like sum placed in revenue account CS07.2680.00
(Insurance Recovery). It was noted that
a total of $5,822.56 in expenses associated with the February 1, 2010, water damage claim were not
covered or reimbursed by insurance. The
request was approved on a motion by Legislator Healy, seconded by Legislator
Burdick and carried. Prepare
Resolution
REFERRALS FROM OTHER
COMMITTEES:
Human Services Committee
Public
Health Director Lori Ballengee requested a resolution approving a renewal
agreement with the NYS DOH to provide Adolescent Tobacco Enforcement and
Prevention (ATUPA) services and to accept $29,467 in grant funding which should
be appropriated as follows:
A4010.1 (County Health
Dept. – Personnel) $14,597
A4051.4
(Tobacco Awareness – Contractual) $14,870
Revenue
Account #A10.3450.04 $29,467
It was noted that the contract runs from October 1, 2010, through September 30, 2011. The request was approved on a motion by
Legislator Sinclair, seconded by Legislator Healy and carried. Prepare Resolution
Mrs. Ballengee also requested a resolution approving
the contracts for the Transportation of Preschool Children with Handicapping
Conditions with fourteen central school districts (Alfred-Almond, Andover, Arkport, Belfast,
Bolivar-Richburg, Canaseraga, Cuba-Rushford, Fillmore, Friendship, Genesee Valley, Portville, Scio, Wellsville and
Whitesville) for the period July
1, 2010, through June
30, 2011. The request was
approved on a motion by Legislator Burdick, seconded by Legislator Sinclair and
carried. Prepare Resolution
Personnel Committee
Election
Commissioner Elaine Herdman requested approval to fill the Republican Deputy
Election Commissioner (Non-Union, not in salary plan) position at an hourly
rate of $19.09. The Deputies are the
full-time employees responsible for the day-to-day operation of the office, and
they act as Commissioner when the Commissioner is not at work. The request was approved on a motion by
Legislator O’Grady, seconded by Legislator Healy and carried. Notify Human Resources
Election
Commissioner Catherine Lorow requested approval to fill a part-time Clerk
(AFSCME, Grade 4) position in the Board of Elections’ Office. The Clerks are called in to do filing, make
copies for training booklets, help with large mailings, go to the nursing homes
with absentee ballots and any other jobs that the Commissioners or Deputies
cannot get done on schedule. The request
was approved on a motion by Legislator O’Grady, seconded by Legislator Healy
and carried. Notify Human Resources
Planning &
Economic Development Committee
The
Planning and Economic Development
Committee referred a resolution (attached to original minutes) authorizing funding, in the amount
of $14,000, for the completion of the multi-jurisdictional Hazard Mitigation
Plan Update and authorizing an extension of the contract with Walker Business
Services for performance of said work. Planning
and Economic Development Committee
Chairman Fred Sinclair indicated that we are on a five-year cycle for updating
the Hazard Mitigation Plan, and we contracted with Walker Business Services to
complete the update. The current update
has expended $17,000 in Homeland Security funding as well as $5,000 in County
Comprehensive Plan Implementation dollars, and is about 60 to 75 percent
complete. The supplemental appropriation
would take us through submission of our update, and hopefully provide enough
funding so that municipalities with pending applications can be assisted. In addition the update should include a
strategy for structuring the Hazard Mitigation Plan so that the plan can stay
alive and fit the needs of the communities, County, and other agencies it is
designed to assist. Legislator Sinclair stated that the Plan needs
to be updated every five years, and FEMA suggests that we work with municipalities
on an ongoing basis so we are not hit with a huge slug at the end of five
years. Legislator Sinclair briefly
touched on the possibility of securing additional funding down the road for
continued assistance to the municipalities.
Legislator David Pullen stated that he is in favor of having the Hazard
Mitigation Plan finished, but he thought the initial contract would be
sufficient. Legislator Sinclair noted
that a representative from the Soil and Water Conservation District originally
suggested that the update would cost $35,000 and would probably take about six
months. It was noted that Legislator
Sinclair has also donated a considerable amount of time to this project. A motion was made by Legislator Sinclair,
seconded by Legislator Healy and carried to complete the Hazard Mitigation Plan
Update and authorize an extension of the contract with Walker Business Services
for performance of said work. The
$14,000 will come from accounts to be identified by the County Administrator. Prepare Resolution
Public Safety
Committee
STOP DWI Program Coordinator Linda
Edwards requested a resolution to accept and appropriate $3,000 from the
Governor’s Traffic Safety Program for
the period October 1, 2010, through September 30, 2011. The $3,000 should be appropriated to A3114.4
(Traffic Program – Contractual) with a like sum placed in revenue account
A10.3389.3114. The request was approved
on a motion by Legislator Healy, seconded by Legislator Pullen and
carried. Prepare Resolution
Sheriff
William Tompkins requested a resolution to transfer $27,059 from A3410.1 (Fire
– Personnel) to A3112.1 (Dispatch – Personnel).
It was noted that the 911 Coordinator was transferred from Fire Service
to the Sheriff’s Office, and the request is to transfer the funds associated
with that salary. The request was
approved on a motion by Legislator Healy, seconded by Legislator Burdick and
carried. Prepare Resolution
Tower Project and
Tower Lease Agreement with Southern Tier West
County Attorney
Thomas Miner presented a copy of Resolution Intro. No. 164-10 entitled, Approval
of Tower Project Agreement and Tower Project Lease Agreement with the Southern
Tier West Regional Planning and Development
Board, Inc. for Construction of a New Tower on Ackerman Hill Site in Allegany
County, and suggested that the committee consider replacing Resolution
Intro. No. 163-10 with the same title with this revised resolution. Attorney Miner explained that this new
resolution would provide greater flexibility for making minor modifications
that do not alter the underlying substance of the agreements. Chairman Crandall confirmed that this
resolution would still keep the monetary and initial project intact, but minor
modifications that are necessary can still be made. If we do not pass a resolution today, we will
miss out on the $180,000 toward the tower as it must be erected and invoiced by
the end of August. Attorney Miner
suggested withdrawing Resolution Intro. No. 163-10 at the Board meeting this
afternoon, and then consider Resolution Intro. No. 164-10 from the floor.
Approval of Legislators’ Expense Vouchers
The Committee reviewed the
Legislative expense vouchers for the month of June 2010. A motion was made by Legislator Burdick,
seconded by Legislator O’Grady and carried to approve the vouchers for payment.
Audit
Committee members reviewed the August
9, 2010, audit of claims in the amount of $5,771,193.84 (including prepaid
bills). A motion was made by Legislator
Pullen, seconded by Legislator Sinclair and carried to forward the audit to the
full Board for approval of payment.
Adjournment
There being no further business to
come before the committee, a motion was made by Legislator Burdick, seconded by
Legislator O’Grady and carried to adjourn the meeting at approximately 1:38
p.m.
Respectfully submitted,
Brenda Rigby Riehle, Clerk of the Board
Allegany County
Board of Legislators