Public Works Committee

December 1, 2010

2:00 p.m.

Legislative Chambers

 

** NOT APPROVED **

Present:  D. Fanton, D. Roeske, D. Scholes, M. Healy, A. McGraw, T. Hopkins, T. O’Grady, N. Ungermann, C. Crandall, L. Dorrett

 

Also Present:  J. Margeson, D. Burdick, M. Alger, G. Benson, F. Sinclair

 

1.      Meeting called to order

2.      Approval of Minutes- November 3, 2010

3.      Appointment to Soil & Water Conservation District Board

4.      Appointment to Soil & Water Conservation District Board

5.      Appointment to Fish & Wildlife Management Board

6.      Resolution to Create Janitor Position

7.      Resolution to Create Maintenance Mechanic Position

8.      Permission to fill Janitors Position

9.      Permission to fill Building Maintenance Mechanic Position

10.  Permission to fill Building Maintenance Assistant Position

11.  Permission to fill Groundsworker Position

12.  Transfer- Jail

13.  Contract w/Dennis Lee Dunham

14.  Leachate Agreements

15.  Transfer

16.  Inter-Municipal Mutual Aid Agreement

17.  Permission to fill 4 HMEOI Positions

18.  Permission to fill MEO Position

19.  Transfer- Capitals

20.  Transfer- County Road

21.  Transfer- Engineering

22.  Proof of Concept Bridge Installation- Town of Bolivar

23.  Permission to Bid 2011 Equipment

24.  Adjournment

 

 

  1. Chairman Fanton called the meeting to order at 2:00 p.m.

 

  1. A motion was made by Legislator Hopkins, seconded by Legislator Healy and carried approving the minutes of November 3, 2010.

 

  1. A motion was made by Legislator Hopkins, seconded by Legislator Healy and carried requesting a resolution is prepared reappointing Rodney K. Bennett as At Large member on the Soil and Water Conservation District Board for a one-year term commencing on January 1, 2011 and expiring December 31, 2011.  County Attorney to Prepare Resolution.

 

  1. A motion was made by Legislator Healy, seconded by Legislator McGraw and carried requesting a resolution is prepared reappointing Theodore L. Hopkins of Fillmore and Douglas D. Burdick of Alfred Station as Legislative Members of the Soil and Water Conservation District Board for a one-year term commencing on January 1, 2011 and expiring December 31, 2011.  County Attorney to Prepare Resolution.

 

  1. A motion was made by Legislator Hopkins, seconded by Legislator McGraw and carried requesting a resolution is prepared reappointing Phillip May of Wellsville as the Landowner Representative Member and Richard (Butch) Lorow of Almond as the Alternate Landowner Representative member of the Region 9 Fish & Wildlife Management Board for a two-year term commencing on January 1, 2011 and expiring December 31, 2012.  County Attorney to Prepare Resolution.

 

  1.  A motion was made by Legislator O’Grady, seconded by Legislator Hopkins and carried requesting a resolution is prepared creating a Janitors position in Buildings and Grounds.  This position is due to the new courthouse addition and will not be filled until early 2011.  County Attorney to Prepare Resolution.

 

  1. A motion was made by Legislator Hopkins, seconded by Legislator O’Grady and carried requesting a resolution is prepared creating a Building Maintenance Mechanic position in Buildings and Grounds.  This position is due to the new courthouse addition and will be filled January 2011.  County Attorney to Prepare Resolution.

 

  1. A motion was made by Legislator Healy, seconded by Legislator O’Grady and carried referring the filling of two (2) Janitors in Buildings and Grounds.  These two positions are due to the new Courthouse addition and would be filled early 2011.  Referral to John Margeson, County Administrator.

 

  1. A motion was made by Legislator Healy, seconded by Legislator O’Grady and carried referring the filling of one (1) Building Maintenance Mechanic in Buildings and Grounds.  This position is due to the new Courthouse addition and will be filled in January 2011.  Referral to John Margeson, County Administrator.

 

  1. A motion was made by Legislator Hopkins, seconded by Legislator Healy and carried referring the filling of a Building Maintenance Assistant in Buildings and Grounds due to a retirement.  Referral to John Margeson, County Administrator.

 

  1. A motion was made by Legislator Healy, seconded by Legislator O’Grady and carried referring the filling of a Groundsworker in Buildings and Grounds due to a termination.  Referral to John Margeson, County Administrator.

 

  1. A motion was made by Legislator Healy, seconded by Legislator O’Grady and carried requesting a resolution is prepared on the following transfer to cover the purchase of Jail Security Cameras:

 

From:

A3152.101-   Regular Pay                                           $788.00

 

To:

A3152.201-   Office Equipment                                  $788.00

 

County Attorney to Prepare Resolution

 

  1. A motion was made by Legislator McGraw, seconded by Legislator O’Grady and carried requesting a resolution is prepared to enter into a contract with Dennis Lee Dunham as a consultant at the rate of $27.62/hr commencing on January 1, 2011 and not to exceed March 1, 2011. Mr. Dunham will assist with training the new Buildings and Grounds Maintenance Supervisor.   County Attorney to Prepare Resolution.

 

  1. A motion was made by Legislator Healy, seconded by Legislator Hopkins and carried requesting a resolution is prepared approving the renewal of Leachate Contracts with the Village of Bolivar, Village of Cuba, Town of Friendship, Village of Wellsville, Houghton Sewer District (Town of Caneadea) at the rate of $.025 per gallon for a term of two (2) years. County Attorney to Prepare Resolution.

 

  1. A motion was made by Legislator Hopkins, seconded by Legislator O’Grady and carried referring the following transfer to Ways and Means:

 

From:

A8160.106- Sick Pay                            $3,500.00

 

To:

A1490.106-  Sick Pay                           $3,500.00

 

This transfer is necessary to cover payroll overruns due to a retirement and the signing of the PEF Contract.  Referral to Ways and Means Committee.

 

  1. A motion was made by Legislator Hopkins, seconded by Legislator Healy and carried requesting a resolution is prepared approving the County to enter into an Inter- Municipal Mutual Aid Agreement sponsored by the Allegany County Town Highway Superintendents Association.  This agreement allows any participating municipality within the County of Allegany to assist another municipality with highway projects, maintenance and emergency road work, or any similar function and to allow the proper authorities to expedite the work flow as quickly as possible.  County Attorney to Prepare Resolution.
  2. A motion was made by Legislator Healy, seconded by Legislator Hopkins and carried to refer the filling of four (4) HMEOI’s in County Road due to retirements and also to bid out and fill any openings that may happen in Solid Waste due to the filling of these positions. Referral to John Margeson, County Administrator.

 

  1. A motion was made by Legislator O’Grady, seconded by Legislator McGraw and carried to refer the bidding and filling of one (1) MEO in County Road due to retirement.  Referral to John Margeson, County Administrator.

 

  1. A motion was made by Legislator Healy, seconded by Legislator McGraw and carried to refer to Ways and Means the following transfers:

 

From:

H5903.200       BR#18-05, CR 05, Granger                             $18,900.00

H5912.200       BR#01-11, East Valley Road, Alfred               $18,000.00

H5913.200       BR#04-28, CR 32, Almond                              $10,000.00

 

To:

H5915.200       BR#11-12, CR 11, Alfred                                 $46,900.00

 

Referral to Ways and Means Committee

 

  1. A motion was made by Legislator O’Grady, seconded by Legislator Hopkins and carried to refer to Ways and Means the following Transfer:

 

From:

D5110.103-                 County Road Overtime                       $14,500.00

 

To:

DM5130.101               Road Machinery Regular Pay             $14,500.00

 

This transfer is to cover payroll overruns due to a retirement and the signing of the PEF Contract.  Referral to Ways and Means Committee.

 

  1. A motion was made by Legislator Healy, seconded by Legislator O’Grady and carried requesting a resolution is prepared for the following transfer necessary for the purchase of a Data Collector to replace a broken, un-repairable one used by the Engineering Staff.

 

From:

D5020.465                   Engineering Contracts                                    $5,000.00

 

To:

D5020.202                   Tools                                                    $5,000.00

County Attorney to Prepare Resolution

 

  1. A motion was made by Legislator Fanton, seconded by Legislator Healy and carried approving a bridge project between the County of Allegany, Town of Bolivar and Bridge Composites for a proof-of-concept installation planned on Pleasant Street in the Town of Bolivar.  The reinforced plastic deck is furnished by Bridge Composites and the County of Allegany will provide labor and equipment on the project.  This project is planned to begin in the spring of 2012 and should last approximately 2 weeks.

 

  1. A motion was made by Legislator Hopkins, seconded by Legislator Healy and carried to put out to bid the departments equipment that is included in the 2011 budget.

 

  1. A motion was made by Mr. McGraw, seconded by Mr. Ungermann and carried to adjourn the meeting at 2:38 p.m.

 

 

Respectfully submitted:

 

Lea Dorrett

Secretary to Superintendent