Public Works Committee

April 7, 2010

2:00 p.m.

Legislative Chambers

 

** NOT APPROVED **

Present:  D. Fanton, D. Roeske, J. Mancuso, T. O’Grady, D. Healy, T. Hopkins,

                  P. Curran, A. McGraw, L. Dorrett

 

Also Present:  J. Margeson, M. Alger, D. Russo, G. Benson, B. Riehle
 

                              1.            Meeting called to order

                              2.            Approval of minutes

                              3.            Outdoor Smoking Policy

                              4.            Award of Landfill Closure Project

                              5.            Ticket Monitoring

                              6.            Change in Per Bag Fee

                              7.            Award of material bids

                              8.            Disposal of Surplus

                              9.            Mutual Aid Agreement

                         10.            Right of Way Issue

                         11.            Hot Dog Stand

                         12.            Courthouse Trees

                         13.            Adjournment

 

 

      1.             Chairman Fanton called the meeting to order at 2:00 p.m.

 

      2.            A motion was made by Mr. Hopkins and seconded by Mr. Healy approving the minutes of March 3, 2010.  Mr. Hopkins pointed out on the March 3 minutes, Item Number 9, the committee did discuss the removal of trees from in front of the Courthouse and it was in the minutes.  Motion Carried.

 

      3.            A motion was made by Mr. Hopkins and seconded by Mr. O’Grady establishing a Non-Smoking area consisting of a region within 25 feet of the Courthouse and the County Office Building.  This policy is effective immediately and will be provided to all employees.  Motion Carried.

 

      4.            A motion was made by Mr. O’Grady and seconded by Mr. Hopkins to award the Landfill Closure Project to Russo Development of Springville, NY at a bid of $923,775.35.  This bid was under the estimated cost of the project.  Motion Carried.

 

      5.            Mr. O’Grady expressed his concern with the procedure used for checking tags at the Transfer Stations.  Mr. O’Grady stated the two of times he dropped off bags no one checked them and he had to point out to the employees that his ticket had to be marked.  Mr. Roeske stated the department is working on this problem and “guard” shacks are being constructed and will be placed at the entrances of the stations.  Each vehicle will have to check in before entrance to the stations and this should alleviate the problem. 

 

Mr. Curran questioned how many disposal tickets have been sold.  Mr. Mancuso stated that we have sold approximately $3,000 worth.  This is a concern when the County has had to add extra staff to regulate the tags.  Mr. Roeske pointed out however; the department has sold approximately 400 more Residential Tags than in past years.  The department feels this is largely due to the tags being checked  more thoroughly.

 

      6.            A motion was made by Mr. Fanton and seconded by Mr. O’Grady to request a Resolution be prepared amending the “Disposal Ticket” fees to add another step of pricing.  A 13-gallon bag or smaller shall be $1.00.  Motion Carried.  County Attorney to Prepare Resolution.

 

      7.            A motion was made by Mr. O’Grady and seconded by Mr. Hopkins to award the Material Bids to the lowest bidders.  Motion Carried.

 

      8.            A motion was made by Mr. Healy and seconded by Mr. Curran to dispose of Surplus Equipment.  There are several pieces of equipment and vehicles that will be sold by either sealed bid or internet auction.  There are a couple of hot water tanks that will be sold at the County Auction in April.

 

      9.            A motion was made by Mr. Hopkins and seconded by Mr. Healy to request the County Attorney prepare a resolution approving the county to enter into an Inter-Municipal Mutual Aid Agreement sponsored by the Allegany County Town Highway Superintendent’s Association.  This agreement allows any participating municipality within the County of Allegany to assist another municipality with highway projects, maintenance and emergency road work, or any similar function and to allow the proper authorities to expedite the work flow as quickly as possible.  Motion Carried.  County Attorney to Prepare Resolution

 

 10.            A motion was made by Mr. Ungermann and seconded by Mr. Healy to request the County Attorney prepare a resolution to enter into a Boundary Line Agreement with Craig and Diane Mix of Almond, New York.  After a survey was completed of their property located on 21 South Main Street, Almond it was determined a portion of their building encroaches on the County right-of-way.  Under this agreement the County is allowing the continuation of the encroachment until the building is removed.  Motion Carried.  County Attorney to Prepare Resolution

 

 11.            Mr. Alger received a phone call from a person interested in operating a hot dog stand in front of the Courthouse.  After much discussion the committee voted unanimously to refer this gentleman to the Village of Belmont.

 

 12.            Mr. Healy stated he has spoken with the Belmont, Friendship, Fillmore and Cuba Rotaries and they are interested in providing trees for the front of the Courthouse once construction is completed. 

 

Mr. O’Grady suggested contacting the Alfred State Landscape Architectural Program about having the students plan the landscape in front of the Courthouse when the time comes to plant the trees. 

 

 13.            Chairman Fanton adjourned the meeting at 2:34 p.m.

 

Respectfully submitted:

 

 

 

Lea Dorrett

Secretary to Superintendent