PERSONNEL
COMMITTEE
APRIL 7, 2010
Members
Present: T. O’Grady, D. Burdick, G. Benson, D. Cady, D.
Fanton, D. Pullen, N. Ungermann, C. Crandall
Others
Present: J. Margeson, M. Alger, T.
Hopkins, D. Russo, P. Curran, M. Healy, B. Rigby Riehle, E. Ruckle, D. Roeske, E.
Herdman, C. Lorow, S. Spillane
Call to Order: The meeting was called to order
by Chairman T. O’Grady at 1:02 p.m.
A motion was made by Legislator Ungermann, seconded by Legislator Cady and carried the minutes of March 3, 2010 were approved.
Ellen Ruckle – Personnel Officer:
In the last few months the committee has been addressing vacant positions that are being considered for abolishment. Ms. Ruckle distributed an updated list for the committee to consider at this time. Mr. Roeske, Superintendant of Public Works addressed his concerns on some of these positions in his department and the need to keep some of these positions opened for future consideration. It was suggested to have the Heavy Motor Equipment Operator I, Motor Equipment Operator, and Engineering Technician positions be abolished at this time. All other positions to Public Works Department will remain on the list. A motion was made by Legislator Burdick, seconded by Legislator Ungermann and carried to abolish these positions.
There was further discussion on the remaining positions from the Probation, Health Department, Employment and Training and Tourism Specialist (PT). A motion was made by Legislator Ungermann, seconded by Legislator Fanton and carried to abolish the remaining positions. (per attached)
Elaine Herdman, Case Lorow – Board of Election Commissioners:
Ms. Herdman discussed the need for the new machines and all other election materials be stored in a secure area with security measures (such as cameras or key pads for entry) in a place that only people that would have access to these areas are Board of Election personnel. This is all regulations set forth in the Help America Vote Act of 2002 regulations.
There was also discussion on the need for more space do to regulations to sore approximately 26,000 paper ballots, ballot stubs per each election. The statute requires these and other election papers be kept in a secured room for at least 22 to 24 months. Memory cards, programming equipment, software and other items are to be kept in a secure area as well. After discussion, for a temporary solution to the space needs, the committee made a suggestion to have all records currently stored in the Old Jail area be temporarily moved to one of the houses the County owns of Court Street. To then allow the Board of Elections to use the room for extra space needed for the voting machines and other records. To change all the locks on the rooms that the Board of Elections will be using and to have the Board of Elections have the only keys for entrance to these areas. REFERRED TO PUBLIC WORKS COMMITTEE
Ms. Herdman stated beginning with the Primary Election in September, the new machines will be the only voting equipment used by the County.
Ms. Herdman stated concerns on how to get the voting machines out of the Old Jail due to the construction in the rear of the building. There was discussion on what to do about the old machines. There was discussion on an adequate space for training the inspectors and/or the public that will accommodate at least 2 machines, tables, and other materials necessary for training. There was discussion on the Board of Election office and machine storage area due to the lack of space in the existing building. A decision was not made at this time on these issues.
The Board of Elections is working
with the Information Technology Department on acquiring a secure storage area
for the
Ms. Herdman asked permission to
accept funding in the amount of $2,088 from a grant ffrom HHS 2009 Voting
Access for Individuals with Disabilities Polling Place Access Improvement. A motion was made by Legislator Fanton,
seconded by Legislator Cady and carried to approve said request. REFERRED
TO WAYS AND MEANS
Ms. Herdman asked permission to apply for a grant for full document imaging so that all the records can be scanned/saved and the old documentation can be destroyed. A motion was made by Legislator Fanton, seconded by Legislator Cady and carried to approve said request.
Brenda Rigby Riehle – Clerk of the Board:
Ms. Riehle request permission to Amend Resolution No. 310-90 (as amended by Res. #162-02 and 66-07) –Establishing form and place of filing of annual financial disclosure statement by certain County officers and employees’ notification to covered officers, employees and State Comptroller.
Section 1, paragraph c of the captioned resolution should be amended to reflect additional covered officers and recent changes in the names of certain covered officers as follows:
Add Deputy County Administrator
Add 3rd Assistant
Delete word 1st off of Assistant Public Defender
Delete 2nd Assistant Public Defender
Delete 3rd Assistant Public Defender
A motion was made by Legislator
Fanton, seconded by Legislator Burdick and carried to approve said
request. PREPARE A RESOLUTION
New Business:
Ms. Ruckle stated that the new Health Care Reform is being carefully scrutinized by our representative with Manning and Napier so that the County will be on schedule with requirements.
Ms. Ruckle stated there are 109 candidates for this weekends Civil Service examination for Correction Officer positions.
Legislator Norman Ungermann:
Due to the discussions on space
needs for the Board of Elections. Legislator Ungermann stated the County should
have kept the 90,000 square feet of space at the
A motion was made by Legislator Ungermann, seconded by Legislator Burdick and carried to adjourn the meeting at 1:30 p.m.
Respectfully Submitted:
Alice Alsworth