COURT
FACILITIES AND
SEPTEMBER 1, 2010
** NOT APPROVED
Members Present: D. Pullen, D. Fanton, G.
Benson, D. Cady, C. Crandall;
(Absent: P. Curran, D. Russo)
Others Present: M. Alger, M. Armstrong (Bovis), D. Button, R.
Christman, A. Finnemore, M. Healy, J. Margeson, T. Miner, T. Parker, B. Riehle,
D. Roeske, T. Ross, F. Sinclair
Call to Order: 3:00 p.m. by Committee Chairman David
Pullen
Approval of
Minutes: The minutes of August 4, 2010, were approved
following a motion made by Legislator Fanton, seconded by Legislator Benson and
carried.
COURT FACILITIES PROJECT, CONSTRUCTION MANAGER UPDATE:
Mark Armstrong from Bovis Lend Lease presented a progress
report (copy of report attached to original minutes).
Budget Review – Anticipated Cost Report:
Mark Armstrong reported that there are no major changes
since last month’s report. Through the
end of July, the project is at 30 percent completion for construction, and
they’ve only allocated 5.3 percent to construction contingency, which equals
about 0.42 percent of Javen’s base bid.
Change Event Log:
Changes from last month’s report include the following:
·
#33 – Paving, Sidewalks
and Curb Revision – at the County’s request, Bovis is going to ask for a price
to delete all paving and related work. Within
that same change order, they are also asking Javen for a price for redoing
sidewalks and curb resetting between the Courthouse and the
·
#34 – Revisions
to Window and Counter in Room 229 and 230 – counter-height window for
receptionist (raise the counter/lower the window). Estimated $750.
·
#35 – Door Hardware
Changes – brought about by an RFI question.
Estimated $1,200.
·
#36 – Wall Revision
to Vault Room 129 – has to be a fire-rated wall. Estimated $2,500.
·
#37 – Abatement
of NW Corner of Courthouse Ground Floor and Installation of Door Opening 120A During
Phase 2 – it was originally written as doing some abatement work early to gain
access from the existing Courthouse to the addition. Bovis believes they can do a temporary
opening without the abatement. Estimated
$10,000. (A good share of that cost will
be eliminated.)
·
#38 – Security Addition
– camera in elevator #2, intercom and distress button in the staff corridor,
and duress button at DMV and
·
#39 – Glazing,
Signage and Roller Shade Revisions (Security Addition) – for mirrored film on
window of control room, signage at door 202 for emergency exit only, and window
shades at Chief Clerk Surrogate’s Office.
Estimated $800.
·
#40 – Revise Door
Hardware at Door 202A (Security Addition) – a new doorway that will be
installed in the entrance of Courthouse, with alarm system. Estimated $1,200.
Change Order Summary Report:
No real changes.
Allocated Allowance Summary:
The wireless duress system may not be used, so we may be
gaining the estimated $5,000 as a credit.
Site Overview – Safety Report:
Bovis held a Safety Stand Down on August 6 to further communicate
the importance of safety to the workforce.
There were four safety warnings issued during this reporting period for
improper ladder use and lack of fall protection. On August 16, there was an OSHA site inspection,
and one construction company was cited for improper tying off (fall protection). Seventeen written safety notices have been
issued since the beginning of the project.
There were no lost time incidents for the project to date.
Work Performed in the Past Month:
The following work was conducted during this reporting
period (progress photos included):
·
Installation of roof system underway
·
Stair Tower S04 completed with stairs and rails
installed
·
Elevator E02 masonry completed
·
Fire protection sprinkler system underway
·
Exterior metal stud framing completed
·
Exterior sheathing underway
·
Roof joists and metal decking completed
·
SWPPP (Storm Water Pollution Protection Plan) fencing
and inspections
·
Exterior brick facing underway
·
Interior metal stud partitions underway
·
Interior electrical, HVAC, and plumbing work underway
Sixty-Day Look Ahead (September and October):
The following list provides an idea of what’s scheduled,
and Bovis’ report included start and finish dates they are hoping to maintain
for each activity.
·
Completion of
roof framing and decking
·
Completion of
roofing system
·
Completion of
exterior wall framing, sheathing, and face brick
·
Installation of
concrete pads for dumpster and generator
·
Completion of
HVAC piping and ductwork
·
Completion of
sprinkler piping
·
Completion of
electrical rough-in
·
Completion of
interior metal studs
·
Elevator
installation underway
·
Completion of
window installation
·
Drywall
installation underway
·
Tape and finish
of drywall underway
·
Completion of
exterior wall insulation
Mock-Up of Judge’s Bench:
Mark Armstrong and Committee Chairman David Pullen
reported that the first mock-up of the Judge’s bench was held last Thursday
(August 26), and it didn’t go well. The
contractor was not ready despite having been reminded repeatedly. A lot of people, including representatives from OCA,
made an effort to be present for the bench mock-up to see how things would be
structured and how they would affect sightlines and interactions. It was a very important milestone. What the contractor had done wasn’t acceptable
and was very incomplete. The Judge’s
bench mock-up has been rescheduled for September 14. The contractor has been told that this
doesn’t change scheduled completion dates.
Mr. Armstrong noted that they had a meeting with the contractor to go over
everything again that needs to be done for the mock-up, and they are being
pushed to have it done a week ahead of time.
Scheduling and Timeline:
Mr. Pullen questioned where we stand on scheduling. Mr. Armstrong stated that they are addressing
the concern on scheduling with Javen, and Javen has committed verbally that
they will make the February 3 move-in date.
They will be held to that date, as it’s not optional. In reviewing the schedule, Mr. Armstrong has
seen where they are compressing some of the contractors’ work schedules almost
unrealistically. He and Mr. Balling will
address that with them tomorrow.
SPACE NEEDS STUDY UPDATE:
Deputy County Administrator Mitch Alger provided an update
on the progress being made in talking with Department Heads and others regarding
space needs in order to come up with a report.
He met first with the Department of Social Services, because they have
the biggest space problem. They are
probably going to try to identify their needs first and proceed from
there.
Mr. Pullen relayed questions that have been raised on
whether there is any “slack” space left in the Courthouse addition. Originally there was considerable shell space
on the ground floor, but when County Office Building renovations were removed
from the plan, it was decided to move Support Collection into the space
currently occupied by Information Technology and Real Property Tax in the
basement of the existing Courthouse, and IT and RPT will move into the ground
floor of the addition, utilizing all of the remaining space.
Mr. Fanton questioned the small shell space on the top
floor of the addition. Mr. Margeson
replied that it was a small room to the right, near the ramped hallway into the
addition, with the only access at the far end.
It’s slated to be used for storage.
Mr. Pullen asked Committee members to consider the feasibility of
requesting that LaBella work up an estimate for a change order to create access
to that area from the existing Courthouse in what will become the visiting
Judge’s chambers in order to provide a secure route to the court rooms. It would require another opening similar to
the hallway entrance to the addition, but smaller, with a fire door and a ramp
to accommodate the different floor levels.
It would be cheaper to make the change now, and it would make the area
more useable. The work wouldn’t be done
until February, so there’s plenty of time to work up an estimate and make a
decision. OCA is not pushing for this,
and they are aware of, and have signed off on, the fact that the only access from
the visiting Judge’s chambers is down the common hallway, and the Judge will
have to be escorted. It
was the consensus of the Committee to authorize the
Next Meeting: Wednesday, October 6, 2010, at 3 p.m.
Adjournment: The
meeting was adjourned at 3:35 p.m. following a motion made by Legislator Benson,
seconded by Legislator Cady and carried.