COURT
FACILITIES AND
JUNE 2, 2010
** NOT APPROVED **
Members Present:
D. Pullen, D. Fanton, G. Benson, D. Cady, P. Curran,
C. Crandall
(Absent: D. Russo)
Others Present:
M. Alger, M. Armstrong
(Bovis), M. Balling (Bovis), A. Finnemore, M. Healy, M. Kukuvka (LaBella), J. Margeson, T. Miner, T. Parker, B.
Riehle, D. Roeske
Call to Order: 3:05 p.m. by Committee Chairman David
Pullen
Approval of Minutes:
The minutes of May 5, 2010, were approved following a
motion made by Legislator Fanton, seconded by Legislator Curran and carried.
COURT FACILITIES PROJECT, CONSTRUCTION MANAGER UPDATE:
Mark Balling and Mark Armstrong from Bovis Lend Lease
presented their progress report (copy attached to original minutes).
Budget Review – Cost Report:
Work in place was at about 10 percent through the end of
April, and about 8 percent for the month of May alone. Structural steel is being stored off-site and
is about 75 percent fabricated.
Change Event Log: (Review of only the open items)
·
#4 Building
Management System, Separation of Courthouse from
·
#8B North
Elevation Window Revisions (Potential credit of $2,500) – County employees removed
windows on the north side of the existing building due to asbestos caulk and
lead paint. Javen Construction owes us a
credit for that.
·
#11 Construction
Manager Trailer Equipment and Cleaning (Potential credit of $4,540) – Same as
before; some credit due, amount needs to be reconciled.
·
#13 Undercut Unsuitable
Soils (Estimate of $5,000) – So far, there have been no additional removals
needed for foundations to proceed. The
two spongy areas where the slab will be still need to be excavated, with about 12
inches of material to be removed. It’s
not a large amount. SJB will certify
compaction so that the areas are of required density to build on.
·
#16 Revise Electric
for Increase in Size of Elevator Motors (Estimate of $2,500) – Still don’t have
a proposal from the contractor; they’re waiting for a price from their
supplier.
·
#18 and 18A Infill
of Existing Well below Estimated Depth of 60 feet (Estimated credit of $1,600)
– The existing well at the corner of the County Office Building was discovered
to be 60 feet lower than originally thought.
They were going to infill the additional depth, but decided to cap the
well. This change should end up being a
credit of $1,600, rather than an addition of $500.
·
#19 Water Service
Revisions ($14,863) – Will be part of Change Order #4. The Village Water Department requested these
revisions. The plans had included a backflow
preventer building to be installed where the little building by Office for the
Aging is currently. The Water Department
is requiring that the piping, a valve, and some fittings be replaced, and the
planned building needs to be about five feet longer. Estimates were used for the original bidding
documents, because communication wasn’t received from the Village in time, so
this change was unavoidable.
·
#20 Storm Sewer Revisions
between Courthouse and
·
#21 Elimination
of 3 Water Coolers from the Contract (Credit of $1,345) – Received credit; part
of Change Order #4.
·
#22 Credit for Locker
Materials (Credit of $3,981) – Javen’s vendor can’t accept Purchase Orders from
a for-profit company, so the County will purchase the lockers and have Javen
install them. This is just a paper
transaction.
·
#23 Revisions to Sanitary
Manhole #5 to Lower Cover ($1,500) – This change may be voided.
Change Order Summary Report:
The items that were pending on last month’s report are
now approved.
Allocated Allowance Summary:
There was nothing new to report on the Wireless Duress
System.
Safety Report:
Mark Armstrong reported that there was one safety warning
issued this month for a worker with no fall protection while removing an
existing window. He was written up and
the issue was fixed immediately.
Work Summary for the Month of May:
·
Foundation
footings and walls underway
·
Temporary chiller
and AC-1 completed
·
Storm water catch
basins installed
·
New waterline
installed
·
Pre-construction
meeting for crane and steel erection
·
Stom Water
Pollution Protection Plan (SWPPP) fencing and inspections
·
Testing of
sanitary manholes and piping completed
·
Abatement of
north elevation window caulk and window removal (by County)
·
AC is up and
running again in the existing Courthouse
Sixty-Day Look Ahead (June and July):
·
Installation of
waterline – most of the line is installed; tie into new building
·
Sanitary sewer
piping and structures inspected
·
Storm water catch
basin inspections
·
Excavation of building
pad completed
·
Foundation
excavation completed
·
Installation of
concrete footings and foundation walls completed
·
Installation of
footer drains completed
·
Foundation backfill,
waterproofing, and insulation completed
·
Start of
structural steel erection – scheduled to begin June 9, to be complete in July
·
Start of steel
joists and metal decking – complete in July
In response to a question, Mr. Armstrong and Mr. Kukuvka
from LaBella explained that the concrete firewall being erected between the
existing Courthouse and the addition prevented having to bring the existing Courthouse
up to modern code. The existing building
will be improved, will be in compliance with handicapped accessibility, and
will actually be safer due to the fact that the hallway into the addition will now
be a legal exit, but the level of renovations will not require bringing it up
to new construction code. Chairman
Crandall asked about the interior of the windows in the existing Courthouse
that have been covered by the firewall.
Mr. Armstrong explained that the windows will be infilled and
dry-walled.
Mr. Armstrong noted that they’ve been documenting and
photographing and SJB is performing
Legislator Fanton questioned the access to the dumpsters as
pictured on the cover of Bovis’ report which are located on the river side of
the addition. Mr. Kukuvka explained that
now the plan is for the dumpsters to be located at the railroad track end of
the addition. Mechanical equipment will
be located at the end of the addition and the northeast corner. There will be access to the back side of the
addition, but not a lot of room. Mr.
Fanton noted the proposed location for the new maintenance building in the
northwest corner of the lot and that there would only be 50 to 60 parking spots
left in the back lot after construction.
Committee Chairman Pullen asked if the revised completion
date of the end of January was still valid, to which Mr. Armstrong responded
that it was.
Mr. Pullen questioned if the total cost for change orders
to date was within normal range, as it seems to be quite low. Mr. Balling replied that the usage of construction
contingency compared to work in place is low.
NYSERDA INCENTIVES:
Mr. Kukuvka acknowledged how good this news was. They had reported to the committee that a
NYSERDA incentive of between $20,000 and $30,000 was all we could expect for a
project of this size. The equipment this
covers is anything that involves electric primarily, such as motors, ballasts,
frequency drives, and things like that.
They’re looking for electrical energy efficiency. It’s nothing new or added, just more
efficient equipment. The way the
incentive works, is if you raise the threshold of energy efficient in
electrical equipment, they will give you more incentive. You have to spend a little more money to get
the incentive for the overall long-term, life cycle cost savings. The initial cost of the equipment is more,
but the incentive helps to offset some of those increased costs. Awards that Mr. Kukuvka has seen around the
state have been fairly modest. Given the
state’s situation, he was pleased to hear the amount of our potential
award. Mr. Kukuvka responded to a
comment about future implementation of solar panels by stating that some
counties are doing that, but from a pay-back standpoint, it is too long term if
you’re doing it for that reason. The state
has been decreasing incentives for solar (down from $5 per kilowatt to $1.50),
and they are starting to appropriate money by different zones in the state. The Syracuse-Rochester-Buffalo zone is pretty
cloudy, so we may get worse incentives than an area like
OFFICE FOR THE AGING/VETERANS’ FACILITIES AT
CROSSROADS:
County Administrator John Margeson reported on a
conversation with Office for the Aging Director Kim Toot and IDA Director John
Foels. As it stands today, they intend
to occupy the building on Monday, June 28.
Mr. Margeson and Mrs. Toot will be working with Public Works
Superintendent David Roeske to coordinate crews to move furniture except that
coming in by truck. The Office for the
Aging will be shut down for the move, with the exception of their Meals on
Wheels Program, and there will be someone taking phone calls. By July 6, they will be operating out of the
new building. Information Technology
Director Deborah Button is working on the acquisition and installation of the telecommunications
system.
Next Meeting:
Wednesday, July 7, 2010, at 3 p.m.
Adjournment: The
meeting was adjourned at 3:40 p.m. following a motion made by Legislator Fanton,
seconded by Legislator Cady and carried.