COURT
FACILITIES AND
JULY 7, 2010
** NOT APPROVED
Members Present: D. Pullen, D. Fanton, G. Benson, D. Cady, P.
Curran, C. Crandall
(Absent: D. Russo)
Others Present: M. Alger, M. Balling (Bovis), D.
Button, A. Finnemore, M. Healy, J. Margeson,
T. Miner, T. Parker, B. Riehle, D. Roeske, E. Ruckle
Call to Order: 3:05 p.m. by Committee Chairman David
Pullen
Approval of
Minutes: The minutes of June 2, 2010, were approved
following a motion made by Legislator Cady, seconded by Legislator Curran and
carried.
COURT FACILITIES PROJECT, CONSTRUCTION MANAGER UPDATE:
Mark Balling from Bovis Lend Lease presented a progress
report (copy of report attached to original minutes).
Budget Review – Cost Report:
Mr. Balling reported that there wasn’t much new, and that
this report was in line with what was presented to the full Board on June 28. The project is currently at 23 percent work
in place (technically it’s at 28 percent, because there is a 5 percent
retainage that they hold). The
construction budget is in great shape.
One of the gauges they use is to compare work in place to allocation of
construction contingency, and they’re way ahead. Incidental costs are nearly the same with no
adjustments. On the “Furniture and Equipment”
line item: there is a walk-through with
bidders for furniture scheduled at the end of July, and bids will come in after
that. The “Movable Storage Shelving Unit”
bid came in way under estimate. Once Bovis
knows what the furniture bids are, they will adjust those two budget lines.
Change Event Log:
·
#8b (North
Elevation Window Revisions) – To become Change Order #5. Agreed on a final credit of $1,619.
·
#13 (Undercut
Unsuitable Soils) – Soil that had to be removed from a portion of where the
slab will be. Bovis’ estimate was
$5,000. Work was completed, and they
have a unit price per cubic yard of material, but no actual cumulative cost
from Javen yet.
·
#16 (Revised
Electric to Elevator Motors for Increase in Size) – Received pricing, and it
was higher than anticipated (Bovis estimate was $2,500; contractor proposal is
$5,449). This issue is under review.
·
#20 (Storm Sewer
Revisions) – There are some conflicts between the two buildings with utilities
involving foundations for the bridge, existing manholes, and new work that they
need to run over to the Courthouse steps.
After many conversations trying to find the right solution, they’ve
decided to bore underneath the gradient instead of digging it all up. The line is deep and would involve a lot of
reconstruction work if they had to dig it out and step the excavation back. This goes back to the same issue with the
unforeseens being a little different. Contractor
proposal of $24,557 isn’t a firm figure, but it shouldn’t even be the worst
case scenario.
·
#24 (CB-019
Revisions to SA MH-1), Bovis estimate $6,500, contractor proposal $6,855; #25 (Fire Rated Material between Subbasement
Roof and CB-1 and 2 per CB-020), Bovis estimate $1,800, contractor proposal
$2,338; and #26 (Provide Spray Fireproofing at Vestibule 121 per CB-021), Bovis
estimate $800, contractor proposal $2,629 – They’ve decided to do these three
items at time and material cost, because they couldn’t agree on a price. On #24, the work is all done. On #25 and #26, they decided to just track
actual time. It won’t cost as much as Javen
said.
·
#27 (Door, Frame,
and Hardware Revisions), Bovis estimate $6,000; #28 (Exterior Metal Stud
Revision), estimated credit of $4,500; and #29 (Sanitary Bypass around Elevator
Pit), $2,669.72 – On #27, LaBella has to make some revisions, as they needed
some additional security door frames and hardware. The change is still being processed. On #28, when the contractor submitted their
calculations for the stud framing, they proposed a change in the stud gauge,
which is less expensive. LaBella approved
it. They’re negotiating a value on that. On #29, they had to run some temporary
sanitary piping around the elevator pit before the permanent piping was in
place, because they had to try to proceed with the site work while waiting for
the site utility redesign.
Legislator Cady questioned Change Event #3 for Site Utility
Redesign (Bovis estimate was $10,000; contractor proposal was $6,234.76; final
negotiated at $25,554). Mr. Balling
explained that this Change Event ended up including the 15-day time extension
that was originally under a separate Change Event. Javen’s cost for the time extension was
somewhere in the $19,000 range (see minutes from May 5, 2010).
Change Order Summary Report:
Nothing new to report.
Allocated Allowance Summary:
There’s nothing new on the Wireless Duress Alarm System.
Safety Report:
Four safety warnings were issued during this reporting
period:
·
Improper ladder
use
·
Improper pinning
of hydro-mobile scaffolding (substitute pins not per specs)
·
Lack of fall
protection
·
Improper personal
safety equipment
All items were addressed immediately by the
contractor. Seven written safety notices
have been issued since the beginning of the project. There have been no lost time incidents to
date for the project.
Work Summary for the Month of June:
The following work was conducted during this reporting
period:
·
Foundation
footings, walls, waterproofing, and backfill completed
·
Stair towers
masonry completed
·
Elevator shaft
masonry underway
·
New waterlines
completed
·
Steel erection,
roof joists, and metal decking underway; should be done this week, a little
behind schedule
·
Storm water
monitoring going on fine with no issues
·
12” masonry
firewall at existing Courthouse in progress
Legislator Cady questioned the space between the
buildings. Mr. Balling noted that it was
included by design, and the separation is part of the firewall protection.
Sixty-Day Look Ahead (July and August):
Construction will really begin picking up in the next two
months:
·
Completion of
steel framing
·
Completion of
metal floor and roof deck
·
Installation of
roofing will be starting this month
·
Completion of
concrete masonry units at stair and elevator towers
·
Underground
plumbing and electrical work complete
·
Installation of
concrete floor slabs
·
Framing of
exterior walls, sheathing, and brick underway
·
Installation of
concrete pads for dumpster and generator
·
HVAC piping and
ductwork underway
·
Above grade
storm, water, waste, and vent piping underway
·
Sprinkler piping
underway
·
Electrical
rough-in underway
·
Interior stairs
and railing installed
·
Interior metal
studs underway
·
Elevator
installation underway
·
Excavation of CB
30 and 31 Phase III work
Chairman Crandall questioned the change in the exterior
studs mentioned earlier under Change Events.
Mr. Balling replied that LaBella specified the stud gauge on the
drawings. Per spec, the contractor has
to provide calculations for the stud system, and when they did, they said that
to meet the design criteria, they could use a different gauge stud.
Mr. Balling noted that the schedule is tracking a little
behind by a matter of days, nothing dramatic.
Once they get the slabs poured and exterior studs going, he feels that
they can make up a little time.
Legislator Fanton asked about the 25 percent local labor
participation mentioned previously. Mr.
Balling noted that by “local,” they were referring to
Committee Chairman Pullen is attempting to arrange a
construction site inspection tour for Board members, possibly on Monday, July
12, around 3:30 p.m. after the Board and Personnel Committee meetings. Mark Balling will confirm the work schedule
with Mark Armstrong. The Clerk of the
Board will alert Board members to the possibility of the tour.
OFFICE FOR THE AGING/VETERANS’ AGENCY FACILITY UPDATE:
Chairman Crandall provided an update on the new facility
at Crossroads for Office for the Aging and the Veteran’s Service Agency. Office for the Aging staff was glad to be in. Mechanicals and equipment were working
smoothly. The automatic front door was
special ordered and is being installed today.
The only other unfinished issue outside is the parking area. The County Department of Public Works is
getting some of the outside work in order.
Shelving is being installed for storage.
The Veterans’ Service Agency is moving in tomorrow, July 8. Information Technology Director Deborah
Button reported that the phones and network are up and working. The phone system will be completed by July
15, but it is working.
Next Meeting: Wednesday, August 4, 2010, at 3 p.m.
Adjournment: The
meeting was adjourned at 3:30 p.m. following a motion made by Legislator Fanton,
seconded by Legislator Cady and carried.