COURT
FACILITIES AND
FEBRUARY 3, 2010
** NOT APPROVED
Members
Present: D. Pullen, D. Fanton, G. Benson, D. Cady, D.
Russo, C. Crandall
(Absent: P. Curran)
Others Present: M. Alger, M. Armstrong (Bovis), M.
Balling (Bovis), D. Button, M. Cole,
A. Finnemore, J. Foels, M. Healy, T. Hopkins, M. Kukuvka
(LaBella), J. Margeson,
T. Miner, T. O’Grady, T. Parker, B. Riehle, D. Roeske, T.
Ross,
K. Toot; Media:
B. Quinn, Wellsville Daily Reporter
Call to Order: 3:00 p.m. by Committee Chairman David
Pullen
Approval of
Minutes:
The minutes of January 6, 2010, were approved following a
motion made by Legislator Fanton, seconded by Legislator Benson and carried.
Court Facilities Project, Construction Manager Update,
Mark Balling:
Mark Balling, from Bovis Lend Lease, provided a project
update (handout attached to original minutes).
Mr. Balling’s printed material included:
·
Budget/Anticipated
Cost Report, updated from last month’s report.
Mr. Balling reviewed budget adjustments that have been made. The first adjustment, under Construction
Costs, involves a potential change event relating to a manhole and some piping
that were shown on the civil drawings and the schedule, but not literally shown
on the drawings. Mr. Balling has
requested a credit of $1,200, and he’s waiting for a proposal for that. The other adjustment, under Incidental Costs,
involves the storm water pollution prevention plan, which LaBella designed but the
$25,000 wasn’t accounted for in the budget presented last month. It requires monthly monitoring by the materials
testing contractor, and that $25,000 wasn’t reflected in the budget either. To make those adjustments, $10,000 was
removed from signage (no signs will be purchased; everything’s been bought
through Javen), and $40,000 was removed from furniture and equipment (this line
item may not be needed at all, because furnishings will just be moved over for
County spaces). The net change in the
Incidental Costs budget is zero.
·
Change Event Log,
which will list issues and estimates each month. Once a change is approved, it will be put in
change order form for signatures.
·
Allocated Allowance
Summary Report, showing one allowance that is in the contract for Wireless Duress
System. It’s an allocated allowance, but
isn’t specified exactly. Bovis just
recommended carrying $5,000 for the system, and the exact amount will be
determined later. Mark Kukuvka, from
LaBella Associates, explained that the Courts have a specific wireless system
they want to integrate with, and it was easier to give Javen an assignable
allowance of $5,000 to provide that integration with their equipment.
·
Schedule,
provided by Javen Construction, is still a work in progress. Mr. Balling will meet with Javen next week to
go over the schedule, which at this point includes phases one and two, but not
the renovations.
Materials Testing Contract:
Mark Balling made a recommendation to award the materials
testing contract to SJB Services, Inc.
Referred to Ways and Means Committee.
Scheduling:
Site Work: Window
protection for the back windows of the Courthouse will begin February 8. This is necessary for Court acoustics and
construction protection and liability.
Maintenance building demolition will start on February 15. Underground work will be next.
Javen Construction’s submittals of materials are still coming
in. Procurement activities will be added
to their schedule to ensure a logical tie between an activity starting and its
material being submitted, approved, and fabricated. Bovis is focusing on trying to get Javen to
expedite that submittal for review process.
Future Updates:
When Bovis receives an approved schedule, Mr. Balling
will provide a simple summary, plus a look ahead at the next month’s activities. Committee Chairman Pullen requested that the
schedule show two months to allow for more lead time for issues that arise. Mr. Kukuvka noted that committee input will
be needed more when they get closer to the renovation stage, but for the
addition stage of the project, it won’t be as bad. Chairman Crandall questioned if the summary
pages would be something that could be looked at by anyone without an explanation,
so that a simple one-page summary could be posted on the County’s web page for
interested citizens to receive continual updates. Mr. Balling will provide some different views
of the summary.
Office for the Aging/Veterans’ Services Facilities at
Crossroads Update, John Foels:
Industrial Development Agency Director John Foels
reported that the building walls are up, and the roof trusses are almost all in
place. The project is on schedule, and
the May 1 completion date is still viable.
Attorney/Client Session:
A motion was made by Legislator Fanton, seconded by
Legislator Benson and carried to enter into an attorney/client session. Following discussion, a motion was made by
Legislator Fanton, seconded by Legislator Russo and carried to end the attorney/client
session and return to the regular meeting.
Executive Session:
A motion was made by Legislator Fanton, seconded by Legislator
Russo and carried to enter into an executive session to discuss the proposed
lease of real property. Following
discussion, a motion was made by Legislator Fanton, seconded by Legislator Russo
and carried to end the executive session and return to the regular meeting.
Lease Agreement with
A motion was made by Legislator Fanton, seconded by
Legislator Benson and carried to approve a lease agreement with the First
Baptist Church of Belmont for the use of their parking lot for a period of two
years. Mr. Fanton clarified that
negotiation for the use of this parking area actually started over a year
ago. Terms will include:
·
Monthly lease
payment of $500.
·
The County will
hold the church harmless for any liability.
·
The lot will be
used for parking by passenger vehicles and light trucks only. No construction vehicles.
·
The lot shall be
unavailable for parking during the period of August 4, 2010, through August 7,
2010.
·
The church will
be responsible for snow removal. The
County will be responsible for de-icing and sanding.
·
The County shall,
from time to time, provide gravel at its own expense to provide for proper
maintenance of the lot.
Referred to Ways and Means Committee (for
February 5 meeting) for Resolution to be considered from the floor at the February
5 Board meeting.
IDA Proposal for Parking Lot on
A motion was made by Legislator Fanton, seconded by
Legislator Russo and carried to approve the purchase from the Industrial Development
Agency of a parking lot on
Referred to Ways and Means Committee (for
February 5 meeting) for Resolution to be considered from the floor at the February
5 Board meeting.
Next Meeting: Wednesday, March 3, 2010 at 3 p.m.
Adjournment: The
meeting was adjourned at 4:35 p.m. following a motion made by Legislator Fanton,
seconded by Legislator Russo and carried.
Respectfully submitted by
Adele Finnemore, Journal
Clerk