COURT
FACILITIES AND
APRIL 7, 2010
** NOT APPROVED
Members Present: D. Pullen, D. Fanton, G. Benson, D. Cady, P. Curran, D. Russo, C. Crandall
Others Present: M. Alger, M. Armstrong
(Bovis), M. Balling (Bovis), D. Button, A. Finnemore, M. Healy, T. Hopkins, M.
Kukuvka (LaBella), J. Margeson, T. Miner, T. Parker, B. Riehle, D. Roeske, N.
Ungermann
Call to Order: 3:00 p.m. by Committee Chairman David
Pullen
Approval of Minutes:
A motion was made by Legislator
Fanton, seconded by Legislator Curran and carried to amend the March 3, 2010,
Court Facilities and County Space Needs Committee minutes to change the wording
in the last sentence of the fourth full paragraph on page 6 from, “Attorney
Miner stated that a resolution designating the County as lead agency or
approving the SEQR would not be required,” to read as follows: “Attorney
Miner stated that as the County Board Rules place jurisdiction for SEQR with
this committee, a resolution designating the County as lead agency or approving
the SEQR will not be required.” Committee
Chairman Pullen explained that SEQR requirements normally place jurisdiction
with the ultimate deciding authority, which would be the Board, but the County
Board Rules delegate jurisdiction to this Committee. This amendment to the minutes is simply
clarifying that the Board Rules place jurisdiction for SEQR determination with
the Court Facilities and County Space Needs Committee, and action taken by the
Committee was pursuant to County Board Rules.
The minutes of March 3, 2010,
were then approved as amended on a motion made by Legislator Fanton, seconded
by Legislator Benson and carried.
COURT FACILITIES PROJECT, CONSTRUCTION MANAGER UPDATE:
Mark Balling and Mark Armstrong from Bovis Lend Lease
presented a progress report (copy of report attached to original minutes).
Budget Review:
·
Anticipated Cost Report – There weren’t many changes. Work completed has been adjusted for the
month of March.
·
Change Event Log – All issues were reported on, although the
ü
#4 Building Management System, Separate Controls for Courthouse/Addition
and Office Building – Two options had
previously been considered for the controls work: Option 2A (controls
contractor has to integrate with existing equipment and warranty it) and Option
2B (all new wiring and controllers in existing Courthouse and addition, and
separation of the County Office Building from the scope of work). The County had decided on Option 2B, which
was estimated at $34,000, but the proposal came in at $66,000. The contractor was questioned and is confident
they will be able to guarantee the performance of the base bid scenario that
does not replace the wiring and controllers in the Courthouse but integrates
with the existing system (another vendor).
They still have to provide a price to delete the County Office Building from
their scope of work (should result in a credit from Javen), and there would be
an added price from the vendor the County is currently using to keep the County
Office Building separate (between $5,000 to $10,000). It comes down to whether or not we want two
vendors, and since Option 2B is more expensive than anticipated, Mr. Balling
questioned if the Committee still wants to go that route. Following discussion, a motion was made by
Legislator Fanton, seconded by Legislator Cady and carried to choose Option 2A
for the Building Management Controls System.
ü
#5 OCA Directed Electrical Changes – Changes came from OCA’s Ed Rodman after the
drawings went out to bid and after the final addendum was posted. They requested a change in the electrical
panel and transformer; proposed cost is $5,218.
It will be a matter of whether the cost comes out of contingency or if
OCA pays for it. Mr. Balling noted that
OCA will be present at the April 8 Court update meeting, and he will bring the
matter up then. (No Committee action needed at
this point.)
Site Overview:
Mark Armstrong reported on a safety issue involving a
written warning and also that there have been no lost time incidents. Activities conducted during March and April
were noted (copy of report and photos attached to original minutes). A sixty-day look ahead included continued
utility work, sewer piping, underpinning existing foundations, foundation and
building pad excavation, concrete footings and foundation wall installation,
and beginning structural steel erection.
The foundation should be started in a couple of weeks. Also included in the report was a schedule
showing activities and time frames. A
question was raised on an activity listed as “underpinning of existing
foundation.” It was explained that the
concrete on the north side of the existing foundation was built up in order to
tie it together with the addition.
Procurement of County Furnished Materials and
Equipment:
Mark Balling noted that procurement of County furnishings
will have to be decided on. OCA has
approved their furniture specifications provided by LaBella. The next step is to bid that along with the
high density shelving. All items will be
state contract and will go through both OCA and County purchasing.
PARKING:
Legislator Russo questioned how long the rear parking lot
would be completely closed off, as he understood that a portion of the lot
would remain available for parking throughout the project. Mark Armstrong replied that the lot will stay
closed until it’s safe to re-open part of it.
Mr. Russo commented that parking for the handicapped needs to be looked
at. A motion was made by Legislator Fanton,
seconded by Legislator Cady and carried to add two more handicapped parking spots
in the lot directly in front of the
RFPS RECEIVED FOR BUILDINGS AT LANDFILL:
Public Works Superintendent David Roeske reported on
proposals received from four engineering firms in response to RFPs for design
of a Public Works Office Building at the
A question was raised about the new records storage
building at the Landfill. Mr. Roeske explained
that the plans are finished for that, they’re going to submit the building
permit, and construction will hopefully start in May. Funding is coming from the Records Reserve
Account, and the transfer to a capital account has been done. County crews will do all the work except for
the electrical and inside work.
OFFICE FOR THE AGING/VETERANS’ FACILITIES AT
CROSSROADS:
Committee Chairman David Pullen reported that he was
given a brief tour of the construction site.
The concrete slab floor has been poured and is curing, and the structural
framing has been completed. Inside work will
begin next week.
PARKING FOR UPCOMING COURT TRIAL JURY SELECTIONS:
Committee Chairman Pullen reported that he was contacted
by the Courts, and they have/had two major jury trials pending: one for April 12, which was since postponed,
and another one for April 26 or 28.
There could be as many as 260 to 300 jurors coming in over a period of
three successive days (80 to 90 per day).
Mr. Pullen suggested the possibility of having the Commissioner of
Jurors notify prospective jurors when calling in the day before to report to the
parking lot near the former
Referred to
RECOGNITION FOR RETIRING COUNTY COURT JUDGE JAMES
EUKEN:
Committee Chairman Pullen distributed copies of a sample resolution
honoring County Court Judge James Euken at his retirement. Members of the County Bar Association have suggested
dedicating the main courtroom to Judge Euken.
The courtroom’s renovation will not be completed yet, but the Bar
Association would like to formalize the dedication by reading a resolution
during Judge Euken’s ceremony to announce his retirement. A plaque will be installed by the Bar Association. District Attorney Terrence Parker noted that
a brunch will be held for Judge Euken on Saturday, May 8, from 10 to 2. A motion to approve the dedication was made
by Legislator Fanton, seconded by Legislator Curran and carried.
Prepare Resolution
Next Meeting: Wednesday, May 5, 2010 at 3 p.m.
Adjournment: The meeting was adjourned at 4 p.m. following a motion made by Legislator Fanton, seconded by Legislator Benson and carried.