BUDGET COMMITTEE
May 20, 2009
** NOT APPROVED
T. Hopkins, D. Fanton, W. Dibble, W.
Hall, T. O’Grady
A. Alsworth, L. Ballengee, P.
Cockle, D. Horan, J. Margeson, D. Roeske, T. Ross, P. Schmelzer, R. Starks, W.
Tompkins, W. Goetschius
Approval of Minutes
The
April 15, 2009
FIRST QUARTER DEPARTMENTAL
FINANCIAL REPORTS:
Social Services Department
Social
Services Commissioner
April
through March 2008 - $168,727
April
through March 2009 - $173,436
April
through March 2010 - $155,233*
*There
is no 3% increase for 2010, it would have been $178,144
Ms. Schmelzer discussed the lack
of a 3% increase for next year with the committee. There was discussion on how this issue will
be addressed.
Ms. Schmelzer stated the LAF
(Local Administration Fund) moved to Flexible Fund for Family Services. The state has removed their share of costs
which is projected at a loss of approximately $382,913. The County Child Welfare threshold has
increased. The Administration cost is
estimated from $436,358 to possibly $1,491,665.
This amount is the threshold the County has to meet in costs before the
State will reimburse the County. The
actual amount has not been released yet.
The actual cost report has to be submitted to the State before any
revenue will be reimbursed. Over all appropriations
and revenues are accurate and very close to projections.
Sheriff/Jail
Due to a
misunderstanding, the Sheriff Department did not submit a report at this
time. They were instructed to submit
their report at the next scheduled meeting.
Health Department
Health
Department Director Lori Ballengee distributed copies of their first quarter
financial report as of April 30, 2009 to committee members. Ms. Ballengee stated due to delays in transition/closure
of the nursing programs, the Long Term Care and Public Health Nursing are over
budget. They were only budgeted for
three months with no personal services budgeted. Accountant Pamela Cockle stated the State Aid
Claim will be completed by the end of the month. As they have not yet exhausted their base
grant of $550,000, the claim will cover all expenses, after revenue offset,
under General Public Health. Optional
programs will be covered at 36% except the nursing programs. The first quarter State Aid claim for Family
Planning is not reflected in the revenue figures as it is not yet
complete. The claim will be submitted by
the end of the week. The Medical
Examiners revenue will meet budgeted projections. The only expense reimbursable is the Medical
Examiner (
Public Works
Department of Public Works
Superintendant David Roeske distributed copies of their first quarter financial
report through May 11, 2009 to committee members. Mr. Roeske stated the revenue accounts are
close to projections except the recycling revenue which will fall short.
The appropriation accounts are
close to projections except in the Jail Maintenance and Repairs Accounts which
will fall short due to the unanticipated costs in Jail locks, and security
camera system and fire alarm inspections.
Mr. Roeske stated two department employees will be attending inspection
classes to be qualified to inspect the systems which will cut the cost of contracting
out these services once the training is completed.
Probation Department
Probation Department Director
Robert Starks distributed copies of their first quarter financial report
through March 31, 2009. Mr. Starks
stated the revenue and appropriation accounts are accurate and very close to
projections. The State aid claims are in
the process of being filed through March 2009 for reimbursement.
Mr. Starks stated the Shared
Services Grant employee has resigned and the position has not been filled at
this time.
There was discussion on the drop
of State Aid to the Probation Department.
Sales Tax Report
County
Treasurer Terri Ross distributed copies of a Sales Tax Report reflecting
receipts through May 13, 2009, totaling $5,983,045.82 and interest totaling $957.89. Overall sales tax revenues are down
approximately 10.95% compared to last years figures, which is a difference of
$735,293.40.
1st Quarter Financial Report – 2009 County Budget
County Treasurer Terri Ross
distributed a Budget Performance Report of the first quarter for the period
ending May 18, 2009 for the General Fund of the 2009 Budget. As of May 18, 2009 we have expended
$38,541,194 or 37 percent of the budgeted amount. We have received total revenue of $56,742,177
or 54 percent of projected revenue amount for the 2009 Budget.
Public Safety and Training Facility Debt Reserve Fund
On June 14, 2004, the Board of
Legislators adopted Resolution No. 118-04 establishing the Public Safety and
Training Facility Debt Reserve Fund.
There has been discussion on how future revenue received from housing
non-local inmates will be administered to this fund. On May 11, 2009 Resolution Intro. No. 76-09 was presented to
the Board of Legislators for their approval.
This Resolution stated that effective immediately, all past and future
revenue received from housing non-local inmates shall be paid into the Public
Safety and Training Facility Debt Reserve Fund as created by Resolution Number
118-04. This resolution was tabled and
referred to the Budget Committee to redefine the administration of these
funds. Committee Chairman Hopkins stated
the Resolution requires amending because you can not appropriate funds in a
reserve account to be used for operating expenses. This fund can only be used for debt
service. This issue will be discussed
further at the next scheduled meeting.
2010 Budget Process
There
being no further business to come before the committee, the meeting was
adjourned on a motion by Legislator Fanton, seconded by Legislator Dibble and
carried.
Respectfully submitted,
Alice
Alsworth, Confidential Secretary