NO. 165








SALARY: Varies by Municipality


APPLICATION FEE: In accordance with Civil Service law Sect. 50, this Civil Service Department will be collecting a fee of $10 from examination applicants for each separate open-competitive examination for which they apply.  The $10 fee applies to this examination.  The required $10 fee must accompany your application and must be in the form of either cash or money order payable to the Allegany County Treasurer.  Write the number of the examination and your Social Security Number on your money order.  As no refund will be made, you are urged to compare your qualifications carefully with the specified minimum qualifications and file for the examination only if you are clearly qualified.


Salary varies in those jurisdictions whose Civil Service is administered by the Allegany County Department of Human Resource/Civil Service.


APPLICATION FEE WAIVER: A waiver of application fee will be allowed if you are unemployed and primarily responsible for the support of a household.  In addition, a waiver of application fee will be allowed if you are determined eligible for Medicaid, or receiving Supplemental Security Income payments, or Public Assistance (Temporary Assistance for Needy Families/Family Assistance or Safety Net Assistance) or are certified Job Training Partnership Act/Workforce Investment Act eligible through a State or local social service agency.  ALL CLAIMS FOR APPLICATION FEE WAIVER ARE SUBJECT TO VERIFICATION. If you can verify eligibility for application fee waiver, complete a “Request for Application Fee Waiver and Certification” form and submit it with your application by the close of business on the application deadline as listed at the beginning of this announcement.  Contact the Allegany County Civil Service Department, 7 Court Street, Belmont, NY 14813, Phone: 585-268-9212 for the Application Fee Waiver and Certification form.


VACANCIES: The eligible list established as a result of the examination will be used to fill present and future vacancies as they occur in Allegany County Departments, towns, villages, special districts and school districts, under the jurisdiction of the Allegany County Department of Human Resource/Civil Service.


RESIDENCY: Candidates must be residents of Allegany or surrounding County for at least one moth prior to the date of exam.  Preference in certification may be given to successful candidates who have been legal residents of Allegany County or the jurisdiction in which appointment is to be made.


DISTINGUISHING FEATURES OF THE CLASS: The work is primarily of a routine nature and involves the performance of standardized clerical tasks involving the full-time or substantial part-time operation of a typewriter.  Detailed instructions are given for new or difficult assignments.  Employees in this class may be assigned to work on word processing equipment to produce acceptable copy by manipulating alphanumeric keyboard and reviewing information on a display screen.  The incumbent does related work as required.



(a)      Graduation from high school or possession of a high school equivalency diploma; or

(b)      One year of full-time paid clerical experience, or its part-time equivalent which shall have involved typing; or

(c)       An equivalent combination of training and experience as outlined in (a) and (b) above.



            Per Chapter 180 of the Laws of 2000, and by Regulations of the Commissioner of Education, to be employed in a position designated by a school district or BOCES as involving direct contact with students, a clearance for employment from the State Education Department is required.


ELIGIBLE LISTS: Successful candidates will have their names placed on the eligible list in accordance with the requirements of the New York State Civil Service Department.  The names of qualified candidates will remain on the eligible list for one year.  Candidates may apply for a retest at six-month intervals.


SUBJECT OF EXAMINATION: Written test will cover knowledge, skills and/or abilities in such areas as:


l. Spelling – These questions are designed to test the candidate’s ability to spell words that office employees might encounter in their daily work.

2. Alphabetizing – These questions are designed to test a candidate’ s ability to file material accurately in alphabetical order.

3. Clerical Operations with Letters and Numbers – These questions are designed to test a candidate’s visual perception and basic clerical accuracy in working with alphanumeric characters.  The candidate is required to read, compare, check, reorder, and count letters and numbers following specific directions for each question.  Knowledge of the alphabet and the ability to count are required.


OTHER INFORMATION FOR CANDIDATES: For free copies of the booklets, “A Guide to Taking the Written Test for Entry-Level Clerical Series” and “Civil Service Examinations – How to Take a Written Test,” please call/write the Allegany County Human Resource/Civil Service Department, 7 Court Street, Belmont, NY 14813; (585) 268-9212 or you can download the publications from the Allegany County Human Resource Department’s website (


PERFORMANCE TEST: Candidates who receive a passing score on the written test must also qualify on a performance test in typing.  You must pass both the written test and performance test to be considered for appointment.  Since the performance test is qualifying (pass/fail), if you pass the performance test your final score for the exam will be the score that you achieve on the written test.  Candidates may be invited to the performance test in the order of the scores they achieve on the written test.  The County of Allegany reserves the right to give the performance test to only as many candidates as are needed to fill available vacancies.


The performance test is a test of keying speed and accuracy.  It utilizes a standard keyboard and is given on computers.  The computer program requires no prior knowledge of software.  The test is five minutes long and preceded by a three-minutes practice session.  The text passage is printed in a test booklet.  Candidates type as much of that passage as they can during the time available.  In order to pass the test, candidates must enter the text at a rate of at least 35 words per minute, with at least 96% accuracy.  For example, if a candidate enters the text at 35 words per minute, the maximum allowable number of errors is 7.




A.    If a candidate has already passed a 35 word per minute or higher typing test administered by Allegany County, any municipal civil service agency in New York State, the New York State Department of Labor, the New York State Department of Civil Service or an accredited educational institution within one year of the date of the written test, the typing performance test may be waived.  A candidate requesting a waiver must submit verifiable evidence of qualifying.  Information submitted must contain the title and location of the typing test, the test date and the passing speed.


B.    If a candidate is employed in a public agency or jurisdiction served by the Allegany County Personnel Officer and presently holds permanent or contingent permanent competitive status in a title for which passing of a performance test in typing at 35 words per minutes or higher was required for appointment, the performance test may be waived.


Candidates requesting a waiver based on present employment must clearly indicate the waiver request on the examination application.


RETEST POLICY: A candidate will have one opportunity to retake the performance test no sooner than thirty (30) days after failing the first performance test.  Candidates may apply to retake the entire examination 6 months after their last test date.  Candidates may take a qualifying typing performance test a total of four times per year for any one or combination of examinations requiring the performance test.

NOTE: Bring positive identification to the written examination such as a driver’s license, passport or student identification which contains a photo and your signature.

APPLICATIONS may be obtained from, and must be filed with the Allegany County Human Resource/Civil Service Department, 7 Court Street, Belmont, NY 14813; (585) 268-9212.

TIME AND PLACE OF EXAMINATION: Accepted candidates will be notified by admission card 7 to 10 days prior to the examination date when and where to appear for this examination.  If notice of acceptance or disapproval is not received at least three days prior to the examination date, please call this office at (585) 268-9212.  The written test is being prepared and rated by the New York State Department of Civil Service in accordance with Section 23-2 of the Civil Service Law.  The provisions of the New York State Civil Service Rules and Regulations dealing with the rating of examinations will apply to the written test.

VETERAN’S CREDIT: Veterans or disabled veterans who are eligible for additional credit must submit an application for veteran’s credit with their application for examination or at any time between the dates of their application for examination and the date of the establishment of the resulting eligible list.  Applications for veteran’s credit are available from this office.  Veteran’s credit can only be added to a passing score on the examination.

Effective January 1, 1998, the State Constitution was amended to permit a candidate currently in armed forces to apply for and be conditionally granted veteran’s credit in examinations.  Any candidate who applies for such credit must provide proof of military status to receive the conditional credit.  No credit may be granted after the establishment of the list.  It is the responsibility of the candidate to provide appropriate documentary proof indicating that the service was in time of war, as defined in Section 85 of Civil Service Law, and that the candidate received an honorable discharge or was released under honorable conditions in order to be certified at a score including veteran’s credit.